Specialist III

Job Opportunity

Job Description Summary

Location: Clark Elementary

Reports to: Principal

FLSA Status: Non-Exempt

Compensation: $44,523.14 - $77,065.58

Union: SEIU 1199

Essential Duties & Responsibilities

Supports all functions of the school office including interacting with students, staff, families, and community members in a manner characterized by respect, concern, and commitment to support and serve, performs administrative duties to support the principal and supervises the maintenance of records and the preparation and issuance of orders, permits, licenses, certificates, requisitions, and reports Under the direction of the building principal, performs a variety of clerical, secretarial, and other minor administrative functions required for the operation of District schools and sites as well as other instructional programs. Performs other related duties as required.

Fluent in reading, writing and speaking academic Spanish preferred.

This Role Will:

• Coordinator between Clark and the school partners and community agencies.
• Assist in Safety Team
• Participate in Building Leadership Team
• New Student Orientation and Training for parents on Clark enrollment procedures.
• Coordinates school tours with families and organizes recruitment opportunities and materials.
• Collaborates with Administrative Team, Say Yes Liaison and Parent Ambassador to develop parent and community meetings.
• Facilitate and manage the professional development sign up process for teachers and stakeholders
• Assist the administrative team by processing enrollment for preschool students
• Develops school literature in multiple languages
• Creates data charts, tables, graphs, etc. with ongoing data sets
• School based budgeting
• Conduct home visits as needed to support SST process

Directly Responsible To

Appropriate school administrator.

Duties And Responsibilities (Any one position may not include all of the listed duties, nor do all of the listed examples include all tasks which may be found in positions within this classification.)

Recordkeeping/Database Management Responsible for implementing and maintaining all office and school recordkeeping systems; maintains a comprehensive student database; develops and tracks records and reports related to incidents, compensation, billing, average daily attendance if junior secretary is unavailable, and test scores; uses both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; completes forms which include purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters, and other related forms; creates and maintains student files; maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed.

Document Preparation Using a computer, prepares, creates, and composes letters, reports, bulletins, and other documents for the school or instructional programs; answers routine correspondence for the building administrators; prepares documents from rough draft, notes, recordings, or oral instructions; prepares reports from confidential records; operates a computer and standard office equipment; may provide technical support to building staff.

Communication/Customer Service Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, e-mail, fax or personal contact; maintains internal communication system ensuring instructional, probation, and support personnel are kept informed of needed information; coordinates the transfer of information between school site/program and outside agencies and districts; interacts with and assists students when necessary; assists students and parents/guardians by explaining and enforcing school site requirements; communicate as necessary with supervisor; maintains confidentiality of records. Receives training and administers minor first aid student medications.

Site / Program Support Ensures that appropriate calendars of activities are maintained for the school including the establishment of schedules for parent conferences, school visitors, and other meetings; assists in the process of registering new students; coordinates and schedules transportation for students and staff; generates daily substitute list; may assist in arranging and scheduling substitute and temporary employees for the school; greets substitutes and assists with directions and questions; assists administrator and other staff in planning and preparing for staff meetings, in-services, conferences, and workshops; assists in the development of office procedures; ensures appropriate security and safety methods are employed within the office; orders supplies and equipment for school/program ensuring adequate levels are maintained.

Qualifications

• High School diploma or equivalency
• Minimum of two (2) years District experience or four (4) years' experience outside of District
• Demonstration of requisite knowledge, skills and abilities by passing appropriate tests
• Typing or Word processing skills of at least 70 WPM
• Twenty (20) hours course work in related areas
• Favorable evaluations/references; Demonstrated record of satisfactory attendance and punctuality in office
• Three (3) years' experience working in an administrative office
• Experience with computers and Microsoft Office Applications including Word and Excel
• Excellent organizational, communication and customer service skills
• Fluent in reading, writing and speaking academic Spanish preferred

Work Environment

The characteristics listed below are representative of the work environment typically encountered by an individual while performing the essential duties of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Expected moving, walking and standing consistent with an office environment and occasionally lifting up to 15 pounds
• While performing the duties of this job, the employee is regularly required to stand, walk and sit; use hands to finger, handle, or feel; and reach with hands and arms
• The employee is frequently required to talk and/or hear
• Specific vision abilities required for this job include close vision, color vision, depth perception, and ability to adjust focus
• While performing the duties of this job, the employee is exposed to a normal office environment
• Some travel may be required for training/meetings