IT Procurement Specialist

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Department:

The Information Technology Department supports the University of Mississippis teaching learning research and administrative operations through reliable technology services and infrastructure. Within IT the Business Operations team coordinates purchasing financial tracking vendor relationships contracts and inventory management. The team works with campus departments and University offices to ensure technology purchases and resources are managed efficiently accurately and in accordance with University and state requirements.

Job Summary:

The IT Procurement Specialist manages the procurement of supplies materials equipment software and services for the University of Mississippi ensuring compliance with University and State of Mississippi purchasing policies procedures and contract requirements.

Responsibilities include researching purchasing options negotiating with vendors coordinating quotes and bids preparing purchasing requests administering contracts and tracking renewals.

The specialist maintains purchasing and financial records monitors purchasing card activity and tracks expenditures and project billing to support accurate cost allocation and recovery. The position also maintains stockroom inventories and coordinates property documentation and equipment location records with the University Procurement Office. Working with IT staff departments vendors and Procurement the specialist identifies needs provides purchasing guidance resolves issues and ensures timely delivery of products and services.

Job Description:

The IT Procurement Specialist supports daily IT operations by coordinating purchases and ensuring department receives the equipment supplies and services needed. Examples of work performed include:

• Review purchasing requests for complete specifications account information and required approvals to ensure timely and compliant processing.
• Obtain and compare vendor quotes prepare purchasing requests in SAP and coordinate accurate bid and contract documentation with Procurement.
• Track orders through delivery provide timely status updates and promptly resolve backorders returns and shipment issues.
• Verify invoices against purchase orders and receiving records and resolve discrepancies to maintain accuratefinancial records.
• Monitor contract and service renewal deadlines and coordinate renewals before expiration to prevent interruptions.
• Maintain accurate stockroom inventory and equipment location records reorder supplies as needed and coordinate property documentation.
• Track billing to ensure accurate cost allocation and recovery.
• Provide clear purchasing guidance to staff and maintain complete organized records for reporting and review.

Job Responsibilities:

• Supports purchases of IT equipment software network infrastructure supplies and services.
• Works closely with IT staff campus departments vendors Procurement and other University offices.
• Uses the Universitys purchasing financial management and inventory systems to process requests and maintain records.
• Applies University and State of Mississippi purchasing requirements to daily purchasing activities.
• Maintains stockroom supplies and coordinates equipment tracking and property documentation.
• Manages multiple purchasing requests and renewal deadlines while providing timely updates.

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications:

Bachelors (Required)

Experience:

Relevant experience 3 Years Required

Compensation:

$62441.60 - $93641.60

Interview Requirement:

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement:

The University of Mississippi provides equal opportunity in any employment practice education program or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race color gender sex pregnancy sexual orientation gender identity or expression religion national origin ethnicity citizenship age disability military status protected veteran status genetic information or any other legally protected status.

Background Check Statement:

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check and when appropriate a financial (credit) report or driving history check.

Required Experience:

IC