Assistant Administrator - Assisted Living Facility

Job Description

Job Description

Help lead a community built on care and dedication, where details matter.

Magnolia Acres Assisted Living Facility (ALF) is looking for an Assistant Administrator to support the daily operations of our community in Englewood. You’ll work closely with the Owner/Administrator to support residents and families, guide staff, maintain accurate records, and keep the community prepared for inspections and emergencies.

This is an on-location, hands-on role for someone who can solve problems calmly, follow through on time-sensitive commitments, and help create a welcoming home for residents and staff.

What you’ll do

• Coordinate staff schedules, timecards, coverage, onboarding, and day-to-day follow-up.
• Support resident admissions, appointments, transportation, activities, and family communication.
• Create and maintain resident and employee records, training documentation, incident reports, and required logs for completeness.
• Support medication-order communications with authorized staff, pharmacies, and providers; flag discrepancies for appropriate clinical follow-up. E-MAR experience appreciated but not required
• Help prepare timesheets and payroll information, track supplies, and communicate with vendors.
• Lead emergency drills, severe-weather preparation, and response when needed.

What you bring

• Assisted living or senior-care experience: At least 2 years in assisted living, senior care, or a closely related setting.
• Leadership experience: Experience and comfortability coordinating shifts, training or coaching staff, resolving coverage problems, and following up when work is incomplete.
• Strong documentation skills: Ability to maintain accurate resident and personnel records, track training and screening documentation, and prepare for inspections.
• Lead with heart: Communicate respectfully with residents and families, protect privacy, recognize concerns, and escalate them promptly.
• Organization and technology skills: Comfort with schedules, spreadsheets, email, direct messaging systems, electronic records, and timekeeping systems.
• Availability: Ability to respond to occasional evenings, weekends, or emergencies. Some emergency situations may require overnight coverage or assistance evacuating residents during natural disasters.
• Florida eligibility and training: Ability to satisfy applicable background-screening and training requirements for the duties assigned.

Required qualifications

• Assisted Living Facility CORE Training Certification
• Bachelor's degree or similar experience
• Cleared and active AHCA background check
• Regularly reliable transportation
• Active CPR certification
• Current physical and TB shots
• Medication Technician (Med Tech) certification preferred

Magnolia Acres is a 24-bed assisted living community serving Sarasota County and beyond.

We believe assisted living should feel like home. That’s why our facility sits on acres of green space in the quiet town of Englewood, Florida. Community blends independence and connection with the daily accommodations of gourmet meals and medication management.

Company Description

Magnolia Acres is a 24-bed assisted living community serving Sarasota County and beyond. \n\nWe believe assisted living should feel like home. That’s why our facility sits on acres of green space in the quiet town of Englewood, Florida. Community blends independence and connection with the daily accommodations of gourmet meals and medication management.