Front Desk Administrator (Receptionist)

Job Description

Job Description

Description:

At Mark-Taylor, we believe our success starts with our people. For over 40 years, we’ve built and managed Arizona’s most beautiful apartment communities while fostering a culture centered on people, excellence and growth. 

We are proud to be recognized as Ranking Arizona’s #1 Multifamily Builder and Manager, a Best Place to work in Multifamily, and a Healthiest Employer by the Phoenix Business Journal, and more. 

Our communities are growing and so is our corporate team! We’re hiring a Front Desk Administrator (Receptionist) at our corporate office in Scottsdale, AZ.

Why You’ll Love working at Mark-Taylor

• Employee rent discounts.*
• Access to all Mark-Taylor amenities.
• Employee appreciation events. 
• Opportunities for career growth. 
• 401(k) with robust company match.**
• Paid time off, sick time, holidays, and volunteer time.**
• Comprehensive Medical, Dental, and Vision benefits.**

Requirements:

• High school diploma or equivalent required; associate degree or administrative certification preferred.
• At least one year of receptionist, administrative assistant, customer service, or related experience preferred.
• Exceptional customer service skills and the ability to create a positive experience for visitors and employees.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to interact professionally with individuals at all levels of the organization.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong attention to detail and a high level of accuracy.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with professionalism, discretion, and sound judgment.
• Ability to work independently while contributing effectively in a team environment.

In this role, you will

• Greet and assist visitors, clients, residents, vendors, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and take messages as needed.
• Coordinate visitor check-in procedures and notify employees of guest arrivals.
• Receive, sort, and distribute mail, packages, and courier deliveries.
• Maintain accurate company directories, contact lists, and office records.
• Ensure the reception area, conference rooms, kitchen, and common areas remain clean, organized, and presentable.
• Monitor inventory levels and order office, kitchen, and breakroom supplies as needed.
• Provide administrative support, including data entry, filing, document preparation, scanning, and scheduling.
• Assist Human Resources with onboarding activities, employee communications, and special projects.
• Respond to routine inquiries from employees, residents, and vendors and direct more complex requests to the appropriate department.
• Coordinate conference room reservations and assist with meeting preparation and hospitality needs.
• Maintain the confidentiality, integrity, and accuracy of company records, documents, and sensitive information.
• Support company events, employee engagement initiatives, and office activities as needed.
• Collaborate across departments to support smooth day-to-day office operations.
• Perform additional administrative and operational duties as assigned.

Mark-Taylor is an equal opportunity employer and a drug-free workplace. All our employees undergo pre-employment screening which includes drug testing.

*Housing discounts are subject to availability at each community. 

**Benefits offered for full-time employees.