Human Resources (HR) Administrator

Job Description

Job Description

We are looking for an organized Human Resources Administrator to provide recruiting and day-to-day HR support for a manufacturing operation. This Long-term Contract position, 6-months, will help manage a high volume of hiring activity while keeping employee records, onboarding steps, and administrative processes running smoothly. The ideal candidate is comfortable working in a fast-paced plant environment, handling confidential information with care, and supporting both candidates and employees with professionalism. This role is 100% onsite, must work a minimum of 20 hours a week and up to 40 hours maximum between the hours of 7am and 4pm.

Responsibilities:

• Manage recruitment activities from job posting through interview scheduling and candidate communication for a range of hourly and salaried positions.

• Support the onboarding process by preparing hiring documents, coordinating pre-employment steps, and assisting new employees through their first days with the company.

• Partner with hiring teams to arrange interview panels, maintain calendars, and help move candidates efficiently through the selection process.

• Perform essential HR administrative work, including organizing files, updating personnel records, preparing onboarding paperwork, and creating employee materials such as name plates and posted notices.

• Retrieve and maintain compliance-related documentation, including employment authorization records, while following established recordkeeping procedures.

• Assist with compiling employee feedback, organizing survey information, and preparing materials that support follow-up planning and action steps.

• Provide visible HR support on the manufacturing floor by answering employee questions and directing team members to the appropriate resources.

• Contribute to hiring efforts across operational and business functions such as assembly, material handling, planning, product management, manufacturing, supplier quality, and engineering.

• Use HR and business systems to track information, support reporting needs, and assist with administrative processes; this may include working within PeopleSoft or Oracle as well as Excel, Outlook, Teams, SharePoint, and PowerPoint.

• Support evolving reporting and data processes, including exposure to tools such as Power BI where applicable.

• At least 2 years of experience in human resources administration, recruiting coordination, or a related HR support role.
• Prior experience supporting full-cycle recruiting or high-volume hiring is strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities, maintain accuracy, and meet deadlines.
• Ability to handle sensitive employee and candidate information with a high degree of confidentiality and professionalism.
• Comfortable working in a manufacturing environment and interacting regularly with production and operations employees.
• Proficiency with Microsoft Office tools, including Excel, Outlook, Teams, and SharePoint; experience with PowerPoint is helpful.
• Familiarity with HR systems such as PeopleSoft or Oracle is preferred.
• Experience with document management, filing, and compliance-related record retrieval is preferred.