Attendance Clerk

2026-2027 School Year

Primary Purpose:


Maintain accurate attendance records for the campus. Perform data entry of required information for the Public Education Information Management System (PEIMS). Establish and maintain a positive, welcoming, efficient front office environment.

Qualifications:

Education/Certification:


High school diploma or GED

Special Knowledge/Skills:


Ability to use software to develop spreadsheets and databases, and do word processing


Proficient in keyboarding, 10-key numerical data entry, and file maintenance


Ability to understand and follow detailed written and verbal instructions


Ability to operate a multi-line phone system and campus security entry system


Ability to meet established deadlines

Experience:


2 years of data entry experience

Major Responsibilities and Duties:

Records and Reports

1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures. Maintain student records and process requests for student information.
2. Assist parents, students, and faculty with questions and concerns regarding student attendance.
3. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator. Prepare written correspondence, forms and reports as needed.
4. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Reception

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors. Maintain an accurate visitor log and issue visitor passes.
3. Assist campus staff with problem-solving. Assist in orienting and supporting substitute teachers on campus. Assist parents in checking students in and out of school.
4. Receive, sort and distribute mail, messages, documents and other deliveries.

Other

1. Maintain confidentiality regarding student academic, social and behavioral performance at all times.
2. Establish and maintain a professional relationship and open communication with colleagues, parents, students and community members.
3. Be a positive role model for students; support the mission of the school district.
4. Provide clerical assistance as needed, including assisting with the scheduling of appointments, faculty meetings, conferences, and special events.
5. Perform minor first aid, check temperatures, and administer approved medication to individual students in the nurse's absence. Notify parents of student illness.
6. Comply with state, district and school regulations and policies. Follow district safety protocols and emergency procedures.
7. Perform all other duties as assigned.

Supervisory Responsibilities:


Direct the work of assigned student office aide(s), if any. Train student office aide(s) in developing an appropriate professional demeanor, communicating accurately, and maintaining confidentiality.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals


Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting


Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching


Lifting: Occasional light lifting and carrying (less than 15 pounds)


Environment: May work prolonged or irregular hours


Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Days: 206 days


Salary Scale: $15.50-$24.00 per hour, depending on experience.

TRS Health Benefits - LISD Contribution to TRS Health Coverage