Project Support Specialist/Admin (Remote - PST hours)

divh2Project Assistant/h2pWe are seeking a highly organized and proactive Project Assistant to support the Supply Management Center of Excellence (COE) within a utility organization undergoing a strategic merger. This role is critical to ensuring cross-functional alignment, tracking integration-related activities, and maintaining momentum across multiple workstreams. The ideal candidate thrives in a fast-paced, highly collaborative environment and excels at driving accountability, managing details, and keeping leadership and teams focused on key priorities./ph3Key Responsibilities/h3pProject Coordination Execution/pulliSupport day-to-day coordination of merger-related initiatives within the Supply Management COE/liliTrack and manage action items, ensuring deadlines and deliverables are clearly documented and met/liliMaintain centralized trackers and project plans to provide visibility into progress, risks, and dependencies/liliAssist in identifying bottlenecks and escalating issues when needed/li/ulpMeeting Management Communication/pulliSchedule, coordinate, and support recurring and ad hoc project meetings/liliCapture clear and actionable meeting notes, including key decisions and next steps/liliDistribute meeting summaries and follow-ups to stakeholders in a timely manner/liliEnsure action items are assigned and tracked to completion/li/ulpStakeholder Accountability/pulliProactively follow up with cross-functional stakeholders to ensure commitments are fulfilled/liliHelp reinforce timelines and priorities across teams involved in the merger integration/liliAct as a central point of coordination to keep all parties aligned/li/ulpLeadership Support/pulliProvide calendaring and scheduling support for COE leadership/liliAssist in preparing materials, agendas, and communications for leadership meetings/liliSupport ad hoc administrative and operational needs/li/ulpDocumentation Process Support/pulliMaintain organized documentation of project artifacts, decisions, and processes/liliSupport the development of standardized templates and tracking tools/liliHelp drive consistency and best practices across project execution/li/ulpWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io./p/div