Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a growing finance team in Nebraska. This contract opportunity with permanent potential is ideal for someone who is highly organized, attentive to detail, and comfortable managing a steady flow of invoices and vendor transactions. The person in this role will help keep payment activity accurate, records up to date, and month-end tasks on track while working closely with accounting and operational partners.

Responsibilities:

• Manage a high volume of incoming invoices, ensuring each item is reviewed, coded, and entered accurately within required timelines.

• Maintain vendor profiles and assist with setting up new suppliers by verifying documentation and required payment information.

• Investigate billing variances, follow up on payment questions, and work with vendors and internal teams to resolve issues efficiently.

• Reconcile vendor statements and accounts payable records to confirm balances are accurate and outstanding items are addressed promptly.

• Coordinate regular payment processing activities, including check runs, ACH transactions, and wire payments in accordance with company procedures.

• Contribute to month-end close by preparing payables-related reconciliations, supporting reporting needs, and organizing documentation.

• Help prepare year-end vendor records and related materials, including documentation needed for audit and reporting requirements.

• Monitor open invoices for policy compliance and strengthen internal controls by confirming vendor data and payment accuracy.

• Partner with purchasing, operations, and accounting stakeholders on special projects and initiatives aimed at improving accounts payable processes.

• At least 2 years of experience in accounts payable, accounting support, or a similar finance-focused position.
• Practical knowledge of invoice entry, account coding, vendor maintenance, and account reconciliation.
• Experience using accounting or ERP platforms such as Oracle, NetSuite, Microsoft Dynamics, Sage, or comparable systems.
• Working knowledge of payment methods including ACH processing, check runs, and wire transfers.
• Intermediate Microsoft Excel skills with the ability to use formulas and organize reporting data effectively.
• Strong written and verbal communication skills with the ability to interact professionally with vendors and internal teams.
• Excellent organizational ability, careful attention to detail, and the capacity to manage multiple priorities in a fast-paced setting.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field is preferred.