Office Assistant

Office Services Coordinator

LHH is actively seeking an Office Services Coordinator for one of our top clients in Omaha! This will be a contract to hire opportunity with our client and will report onsite to their office in Omaha.

We are seeking a professional, dependable, and detail-oriented Office Services Coordinator to serve as the face of our office and support daily operations. This role is ideal for someone who enjoys creating a welcoming environment, thrives in a fast-paced setting, and takes pride in delivering exceptional service to both clients and team members.

The successful candidate will be highly organized, proactive, and capable of balancing multiple priorities while maintaining a positive, team-focused attitude. This is a fully onsite position requiring consistent in-office presence.

Front Desk & Office Administration

• Manage reception and front desk responsibilities.
• Greet and assist clients, visitors, and guests in a professional and welcoming manner.
• Answer, screen, and direct incoming phone calls.
• Manage voicemail and fax communications.
• Coordinate conference room and event calendars.
• Maintain overall office appearance, cleanliness, and organization.

Office Operations & Facilities Support

• Stock and maintain conference rooms, office supplies, and kitchenette areas.
• Coordinate office catering, including scheduling, ordering, setup, and cleanup.
• Communicate ID badge and building access requests to the Office Services Supervisor.
• Monitor inventory levels and notify leadership of supply needs.

Café & Breakroom Management

• Maintain a clean, organized, and fully stocked café/breakroom.
• Replenish coffee, beverages, snacks, utensils, plates, and other supplies.
• Ensure shared spaces remain welcoming and functional for employees and guests.

Mail & Shipping Services

• Collect and process incoming mail daily.
• Scan and distribute mail to appropriate recipients.
• Coordinate certified mail requests.
• Process outgoing UPS shipments.
• Log and track incoming checks.

Client & Administrative Support

• Assist with client onboarding activities.
• Support scanning and organization of client documents.
• Assist with printing, assembling, and processing tax returns.
• Prepare and assemble marketing materials as needed.
• Support new employee onboarding activities.

Events & Special Projects

• Assist with planning and coordinating office events.
• Partner with Principals, Office Administration, and Office Services leadership on office initiatives.
• Complete special projects and other duties as assigned.

What We're Looking For

Required Qualities

• Professional, approachable, and positive attitude.
• Strong work ethic with a reputation for reliability and follow-through.
• Exceptional attention to detail and organizational skills.
• Willingness to take initiative and go above and beyond when needed.
• Quick learner with the ability to adapt to new processes and technology.
• Team-oriented while also comfortable working independently.
• Ability to manage multiple priorities in a fast-paced environment.

Basic Qualifications

Education

• High School Diploma, GED, or equivalent required.

Experience

• Minimum of one (1) year of experience in office services, facilities support, administrative support, or a related role required.

Technical Skills

• Proficiency in Microsoft Office Suite required.

Knowledge, Skills & Abilities

• Excellent verbal and written communication skills.
• Professional presence with strong client service skills.
• Ability to adapt communication style to diverse audiences.
• Strong multitasking and time-management abilities.
• Capable of working effectively both independently and within a team environment.
• Ability to maintain accuracy and attention to detail in a deadline-driven setting.

Schedule & Work Environment

Hours: Monday through Friday, 8:00 AM – 5:00 PM

Work Arrangement: This is a 100% onsite, full-time position. Remote or hybrid work arrangements are not available for this role.