Assistant to Chief Executive Officer

Company Description

The Housing Authority of Champaign County (HACC) is dedicated to creating quality living environments that help individuals reach their full potential. Since 1943, HACC has provided housing assistance to residents of Champaign County through programs funded by the U.S. Department of Housing and Urban Development (HUD). As a designated Moving to Work (MTW) agency, HACC pilots innovative local strategies that expand affordable housing and support economic independence for low‑income families. Through initiatives such as the Rental Assistance Demonstration (RAD) Program and a shift from traditional public housing, HACC tailors programs to meet evolving community needs and quickly responds to economic changes. The organization’s vision, “Growing and Moving Forward Together,” reflects a commitment to expanding housing options and partnering with residents and communities for long‑term success.

Role Description

The Assistant to the Chief Executive Officer is a full‑time, on‑site role based in the Urbana‑Champaign area, providing high‑level administrative and organizational support to the CEO. This role manages the CEO’s calendar, schedules meetings, coordinates travel, prepares agendas, and organizes logistics for internal and external engagements. The Assistant drafts, edits, and formats correspondence, reports, presentations, and board materials, ensuring accuracy, clarity, and timely delivery. Daily responsibilities include handling phone calls and email communications, maintaining confidential records and files, and acting as a liaison between the CEO and internal teams, community partners, and external stakeholders. The role also supports special projects, tracks key deadlines and deliverables, and helps ensure smooth office operations so the CEO can focus on strategic priorities and agency initiatives.

Qualifications

• Strong executive administrative assistance skills, including managing calendars, preparing executive‑level correspondence, and supporting board or leadership meetings.
• Proven administrative assistance and office administration experience, including document management, records maintenance, and coordination of daily office activities.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders and represent the CEO’s office effectively.
• Demonstrated organization skills, including attention to detail, time management, and the ability to prioritize multiple tasks in a fast‑paced environment.
• High level of professionalism, discretion, and integrity in handling confidential and sensitive information.
• Proficiency with standard office software (e.g., Microsoft Office or Google Workspace) and comfort with video conferencing and virtual collaboration tools.
• Ability to work independently, anticipate needs, solve problems proactively, and adapt to changing priorities.
• Preferred: Previous experience supporting executive leadership in a public agency, nonprofit organization, or housing‑related field; familiarity with HUD programs or affordable housing is a plus.
• Preferred education: Associate’s or Bachelor’s degree.

Benefits

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Education

• Bachelor’s (Preferred)

Experience

• Microsoft Powerpoint: 5 years (Preferred)
• Administrative Experience: 5 years (Preferred)