Property Tax Specialist

Job Description

Job Description

This position is responsible for participating in assigned fiscal functions, including ensuring the integrity and accuracy of the accounting system; auditing, reconciling, and analyzing all accounting transactions; preparing spreadsheets and reports; and preparing journal entries.

MAJOR DUTIES

1. Coordinate property tax sales.
2. Prepare property tax notices -delinquent notices, etc.
3. Prepare yearly property tax statements
4. Prepare property tax refund checks, as needed.
5. Assist with annual audit preparations.
6. Perform all other duties as assigned.
7. Audit payables, purchase orders, and invoices for accuracy and compliance with policies and procedures.
8. Provide updated balances to various tax service companies, mortgage companies, and attorneys as requested.
9. Responds to all correspondence relating to property taxes.
10. Serves as a back-up to Accounts Payable.
11. Performs all other duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

1. Knowledge of state and federal tax laws.
2. Knowledge of Governmental Accounting Standards Board guidelines.
3. Knowledge of Department of Labor and Department of Revenue guidelines.
4. Knowledge of utility billing policies and procedures.
5. Knowledge of delinquent property tax guidelines.
6. Knowledge of computers and job-related software programs.
7. Skill in the management of financial records.
8. Skill in the preparation of financial reports.
9. Skill in oral and written communication.

SUPERVISORY CONTROLS

The Finance Director assigns work with very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the results.

GUIDELINES

Guidelines include the municipal code, Governmental Accounting Standards Board guidelines, federal and state accounting guidelines, city financial policies, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of various accounting duties. Strict guidelines and the need for accuracy contribute to the complexity of the position.
• The purpose of this position is to participate in assigned department accounting functions. Success in this position helps to ensure the city’s fiscal viability and contributes to the efficiency and effectiveness of city operations.

CONTACTS

• Contacts are typically with co-workers, other city personnel, bank representatives, elected and appointed officials, representatives of county and state agencies, and members of the public.
• Contacts are typically to provide services, give or exchange information, motivate persons, or resolve problems.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping, or walking. The employee occasionally lifts light objects.
• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

• None

MINIMUM QUALIFICATIONS

• Associates degree required; and
• More than three years of related experience required; or
• Any equivalent combination of education, experience, and training which provides the knowledge, skills, and abilities to perform the work.