Accounts Receivable Clerk

Job Description

Job Description

We are looking for an Accounts Receivable Clerk to support a consultancy team in San Diego, California. This Long-term Contract position is ideal for someone who brings strong follow-through, sound judgment, and a customer-focused approach to managing outstanding balances and account activity. The role combines collections support, account coordination, and reporting responsibilities while working closely with internal partners to keep receivables organized and up to date.

Responsibilities:
• Build productive, detail-focused relationships with clients and internal stakeholders to support timely resolution of outstanding account balances.
• Manage collection efforts by contacting accounts according to established schedules and ensuring consistent follow-up on overdue invoices.
• Develop practical payment arrangements for clients with past-due balances and document agreed terms accurately.
• Maintain detailed records of communications, payment activity, disputes, and account resolutions within company systems.
• Review delinquent accounts, identify issues affecting payment, and partner with internal teams to determine appropriate next steps.
• Assist with month-end accounts receivable activities by updating account statuses, tracking collection progress, and preparing information for leadership review.
• Prepare preliminary final invoices for clients who are ending services and help ensure account balances are properly closed out.
• Carry out additional accounts receivable and administrative tasks as assigned in support of departmental goals.• At least 1 year of experience in collections or accounts receivable, including work with overdue accounts and payment follow-up.
• Associate’s or bachelor’s degree in accounting, finance, or a related field preferred.
• Strong written and verbal communication skills with the ability to handle sensitive payment conversations professionally.
• Demonstrated ability to negotiate payment solutions while maintaining a high level of client service.
• Proficiency with Microsoft Office, especially Excel, for tracking, reconciliation, and reporting tasks.
• Experience with accounting platforms and receivables tools; familiarity with Great Plains is preferred.
• Ability to manage multiple priorities independently and respond effectively to time-sensitive deadlines.
• Working knowledge of billing, cash collections, account reconciliation, and commercial collections processes.