Operations Coordinator

Job Description

Job Description

We are looking for an organized and proactive Operations Coordinator to support projects, meetings, documentation, and follow-ups across our Americas teams. This role is ideal for someone who enjoys keeping priorities on track, improving processes, and working closely with cross-functional leaders in a fast-paced environment.

Element Logic is seeking an Operations Coordinator to support operational execution across the Americas region. This role will partner with leaders across Project Management, Software Delivery, Controls, Administration, and Customer Success to coordinate activities, maintain documentation, track action items, and support process improvements.

What does Element Logic offer?

• Innovative and creative workplace in a growing business.

• Family-first culture with a key focus on mental wellness.

• Flexibility is offered through a hybrid work approach for all roles that can be performed remotely.

• Career development plans.

• Market competitive wages, benefits including medical, dental and vision insurance, 401k, and HSA accounts.

Responsibilities:

Responsibilities include but are not limited to:

· Support operational initiatives and internal projects across multiple departments within the Americas organization.

· Assist with tracking project milestones, action items, deliverables, and follow-ups to ensure alignment and execution.

· Coordinate cross-functional meetings, planning sessions, and internal operational activities.

· Help identify and remove administrative and operational bottlenecks to improve team efficiency.

· Collaborate regularly with colleagues, customers, and partners across multiple time zones, with occasional flexibility in working hours required to support meetings, project activities, or customer needs outside standard business hours.

· Assist with initiatives focused on process standardization, operational efficiency, and continuous improvement.

· Support documentation and implementation of new processes, workflows, and organizational standards.

· Develop, organize, and maintain operational documentation, templates, trackers, and internal resources.

· Support Project Management and Operations teams with administrative project documentation and reporting needs.

· Assist with the preparation of presentations, agendas, operational summaries, dashboards, and internal communications.

· Attend meetings to record minutes and distribute meeting minutes as directed.

· Provide operational coordination support to Directors and leadership teams across the Operations organization.

· Assist with scheduling coordination, meeting preparation, follow-up tracking, and action item management.

· Help coordinate internal events, leadership meetings, workshops, and customer-facing activities when required.

· Support the coordination of office vendors, deliveries, and building maintenance activities.

· Support operational activities related to customer visits, internal meetings, training events, and company initiatives.

· Travel periodically to customer sites, company offices, trade shows, or corporate events within North America, as required.

Desired skills and experience:

· Bachelor’s degree in Business, Operations, Project Management, or a related field preferred; or equivalent experience.

· 2–5 years of experience in operations coordination, project coordination, business operations, office coordination, or similar roles.

· Strong organizational and multitasking skills with exceptional attention to detail.

· Ability to manage multiple priorities in a fast-paced environment.

· Proficiency with Microsoft Office Suite, Teams, Excel, PowerPoint, and project tracking tools.

· Ability to work cross-functionally with multiple departments and levels of leadership.

· Experience supporting operational or project-based teams is preferred.

· Familiarity with project management processes and documentation is preferred.

· Experience working within logistics, automation, engineering, manufacturing, or technology environments is a plus.

· Ability to identify opportunities for process improvement and operational efficiency.

· Bilingual or multilingual skills are preferred, with proficiency in both English and Spanish strongly preferred.

Who are we looking for?

Element Logic is seeking highly motivated, diverse, and talented professionals to join our team. We are looking for individuals who are passionate about new technology, intralogistics and automation. You will be a great fit if you describe yourself as somebody who is flexible, open-minded, and willing to consider new ideas. You enjoy a fast-changing organization and can adapt to changing circumstances.

Physical demands:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 25 pounds at times.

Location : Melbourne, FL (In-office)

Start date: To be agreed upon

Form of contract: Permanent employment

Agency notice: We’re proud to handle all our recruitment in-house at Element Logic. That means we don’t accept candidates or approaches from external recruiters or headhunters. All hiring processes are managed exclusively by our own specialized Talent Acquisition team.

About Element Logic
Element Logic Element Logic® is a global technology company specializing in intelligent warehouse automation. Since its founding in 1985, the company has grown to employ over 950 people across 30 countries. We are proud to be the world’s first and largest AutoStore partner, delivering intelligent automation solutions that help customers scale smarter and faster. In 2025, Element Logic achieved EUR 578 million in revenue, and our growth journey is only accelerating.

Renowned for its commitment to innovation and people-centric approach, Element Logic enhances warehouse performance through a unique combination of cutting-edge technology, AI-powered software, and tailor-made solutions. This enables businesses across industries to improve efficiency, accuracy, and scalability in their logistics operations.

With a proven track record and deep expertise in intralogistics, Element Logic has become the go-to partner for organizations seeking to gain a competitive edge through automation. The company’s culture is rooted in Bravery, Passion, and Reliability - qualities that continue to drive its mission of optimizing warehouse performance.