Fractional CFO

Role Description

We are seeking a highly experienced and motivated CFO to take responsibility for all aspects of the organization’s financial management, including:

• Bookkeeping, revenue and expense tracking, budgeting, payroll and related functions, and tax/audit compliance.
• Managing day-to-day financial tasks while ensuring the organization’s financial health and sustainability.

Key Responsibilities

• Bookkeeping and Financial Operations:
  • Manage all bookkeeping tasks, including chart of accounts, expense tagging, income tracking, bank reconciliations, journal entries, accounts payable, accounts receivable, and payroll, in a timely and precise manner.
  • Develop and maintain internal controls, procedures and systems for organizational expenses and reimbursements.
  • Process and record all transactions on a full accrual basis in accordance with GAAP and the highest nonprofit transparency standards.
  • Ensure all financial data is properly recorded in accounting software and CRM.
  • Maintain accurate and up-to-date financial records to ensure easy and convenient access.
• Financial Planning and Budgeting:
  • Assist senior leadership by developing and managing both the annual operating budget and individual program budgets.
  • Monitor actual performance against the budget and identify any variances.
  • Prepare financial forecasts and projections for future years.
  • Explore and implement cost-saving measures and strategies.
• Financial Reporting and Analysis:
  • Prepare all financial statements, including income statements, balance sheets, cash flow, payroll reports, and functional expense allocations.
  • Analyze financial data to identify trends, assess risks, and inform decision-making.
  • Prepare regular financial reports and budgets for the Board of Directors, grant applications, and other stakeholders.
• Payroll:
  • Prepare employee and independent contractor payroll, ensuring payments and deductions are made accurately and on schedule each pay period.
  • Collect, verify, and maintain all necessary documentation (e.g., timesheets, W-9s, benefits enrollment).
  • Calculate and remit payroll taxes (e.g., federal, state, local) and other withholdings, including timely preparation and submission of all required reports (e.g., 941s, 1099s, W-2s).
  • Track and document any garnishments, paid time off, or benefits contributions; ensure compliance with all relevant regulations and internal policies.
  • Troubleshoot user issues related to payroll as needed.
• Tax Accounting / Independent Audit Support:
  • Coordinate with external tax accountants to ensure the accurate and timely preparation and submission of Form 990 and other required filings.
  • Serve as the primary liaison with independent auditors, providing PBC list and other documentation accurately and on time.
  • Manage communication flow between senior leadership, external accountants, auditors, and other stakeholders to ensure smooth, efficient processes.
  • Review draft Form 990s and audited financial statements and address discrepancies.
• Compliance and Risk Management:
  • Ensure compliance with all applicable laws, regulations, and accounting standards.
  • Stay up to date on federal, state, and local tax laws and nonprofit regulations, advising on necessary changes.
  • Identify and mitigate financial and operational risks.
  • Monitor potential fraud and safeguard against misappropriation.
  • Maintain adequate insurance coverage for the organization and submit necessary reports.
• Technology and Systems:
  • Accurately and regularly maintain organization’s QuickBooks Online and financial tracking in our CRM.
  • Explore and implement technology solutions to improve financial efficiency and effectiveness.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Master’s degree in Business Administration (MBA) or a related field preferred.
• Certified Public Accountant (CPA) certification preferred.
• Minimum of 10 years of experience in a senior financial role, preferably in the non-profit sector.
• Strong understanding of GAAP and non-profit accounting principles.
• Experience with bookkeeping, budgeting, payroll processing, 401k administration, forecasting, non-profit tax accounting, independent non-profit audits, and financial analysis.
• Excellent analytical, problem-solving, and decision-making skills.
• Strong communication and interpersonal skills.
• Ability to work independently and manage multiple responsibilities.
• Proficiency in Microsoft Office Suite and accounting software (QBO).

Key Competencies

• Financial Acumen: Deep understanding of financial principles and the ability to analyze complex financial data.
• Ethics and Integrity: Commitment to the highest ethical standards and transparency in all financial dealings.
• Strategic Thinking: Ability to think long-term and develop strategies to ensure the organization’s financial sustainability.
• Leadership: Ability to manage all financial tasks among staff, build trusted relationships, and influence decision-making.