Compliance Manager - Athletics

Position Title Compliance Manager - Athletics Position Type Limited-Term Job Number SA83724 Full or Part Time full-time 40 hours weekly Fair Labor Standard Act Classification Exempt Anticipated Pay Range $75,000 - $90,000 Pay Range Information Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage. Job Description Summary Reporting to the Director of Athletics, the Compliance Manager provides primary leadership and oversight for the NCAA compliance and student‑athlete eligibility for Chapman’s 21 varsity sports and over 600 student‑athletes during a limited‑term appointment of up to approximately 16 months. The position oversees day‑to‑day compliance and administrative functions, including the application and enforcement of NCAA and SCIAC bylaws, tracking student‑athlete academic eligibility, policy implementation and contracts administration, compliance education, and game‑day management oversight. The Compliance Manager serves as a liaison with student‑facing campus partners in Academic Affairs, Dean of Students Office, and Enrollment Services for compliance purposes. The role also provides supplemental support to the Director and Operations Manager in front‑office operations, financial services, special events, and team travel, as well as other administrative duties as assigned. Responsibilities NCAA Compliance & Eligibility Administer and manage all responsibilities related to NCAA Division III rules and regulations, including compliance with regard to student‑athlete eligibility, recruiting, playing, and practice seasons. Provide oversight of staff to ensure understanding of NCAA Division III, SCIAC and university regulations, policies and procedures and provide timely and effective training as appropriate. Certify annually eligibility of all rostered student‑athletes with Chapman’s 21 varsity programs, and oversee ongoing monitoring of athletes’ enrollment and academic progress. Direct collaboration with various campus partners on matters of institutional compliance. Serve as a liaison to the SCIAC office on compliance with conference bylaws and administration of championships. Attend regular conference meetings and the annual NCAA Convention. With guidance from the Director, prepare, manage, and submit all required annual reports to the NCAA on sport sponsorship and demographics, financial aid, graduation rates, and the EADA financial report. Assist Director in addressing conflicts and concerns from head coaches, faculty, administrators, parents, and students. Provide regular game‑day administrative oversight for home Athletics events and, at the request of the Director, accompany teams on postseason travel. Student‑Athlete Support Collaborate with campus partners to provide support and education to Chapman’s 600‑plus student‑athletes, including Academic Advising, Office of the Registrar, Career Services, Residence Life, Student Conduct, and Student Engagement. Develop and deliver regular communications and education to the student‑athlete body on topics within college athletics that support compliance and student‑athlete success and well‑being. Serve as staff advisor to the Student‑Athlete Advisory Committee and lead administrator for Chi Alpha Sigma honor society, while supporting special initiatives and events for students such as IMPACT committee, Welcome Back BBQ, Student‑Athlete Awards, D3 Week, and leadership workshops. Director & Operations Support Provide operational leadership and partner with the Director and Operations Manager to assist in administering front‑office management, budgets, travel coordination, contracts administration, and institutional compliance. Support fundraising and departmental events, including the Night of Champions, Giving Day, and golf tournaments. Support periodic admissions events such as monthly info sessions and Open House/Preview Day. Supervision Supervise, train, and evaluate Athletic Department Administrative Student Staff. Assign and monitor work, provide performance feedback, and ensure adherence to departmental policies and service standards. Required Qualifications Bachelor’s Degree Minimum of 3–5 years of related experience with administrative functions within intercollegiate athletics, with an emphasis on compliance Working knowledge of NCAA Division III and SCIAC bylaws, and applicable institutional policies and procedures, or similar experience with other conferences and universities Proven ability to interpret, apply and enforce relevant rules and regulations Familiarity with and insight into issues confronting NCAA Division III intercollegiate athletics, particularly within highly selective institutions Strong commitment to the academic success of student‑athletes and the ability to persuasively articulate the role of athletics in education Familiarity with budgetary processes, financial policies, including training others in compliance‑related matters Proven leadership, judgment and decision‑making skills, with the ability to work independently and exercise initiative Ability to use tact and diplomacy and maintain a high level of confidentiality Excellent organizational and time‑management skills, with the ability to prioritize multiple responsibilities in a fast‑paced environment Strong interpersonal, oral, and written communication skills, with the ability to work effectively as part of a team with various individuals at all organizational levels, both inside and outside the University Public speaking skills to present material to a wide variety of constituents Proven ability to explain and teach athletic compliance to both skilled and non‑skilled students Proven ability to develop and promote the overall athletic program to all members of the community Desired Qualifications Master’s Degree or another advanced degree, such as a J.D. Experience supervising or managing staff Intercollegiate coaching experience Knowledge of institutional systems and platforms, including PeopleSoft, SAP Concur, ArbiterSports, and Office Solutions Certification in First Aid/CPR, CSA, FERPA, Fair Admissions Special Instructions to Applicants Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full‑time basis. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate. Our campus‑centered work environment fosters meaningful collaboration and connection, offering employees the opportunity to engage directly with students, faculty, and staff each day. #J-18808-Ljbffr