Part-Time Property Administrative Assistant

Part-Time Property Administrative Assistant

Full-Time/Part-Time - Part-Time

Summary/Objective: The Part-Time Administrative Assistant is responsible for assisting the Property Management team with the day-to-day administrative duties involved in the operation and management of the property. This position is scheduled for 25 hours per week and provides administrative support to ensure efficient office operations, excellent resident service, and compliance with company policies and procedures.

Essential Functions/Responsibilities:

• Answer, screen, and transfer inbound phone calls.
• Welcoming and directing tenants with inquiries and walk-ins.
• General clerical duties, including photocopying, maintaining an electronic and hard copy filing system, fax, and mailing.
• Retrieve documents from the filing system.
• Handle requests for information and data.
• Writing correspondences to tenants, employees, and external vendors.
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings for the manager/supervisor.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Tenant-related matters (i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices).
• Special projects and reporting as needed to the manager/supervisor.
• Must respect tenant's privacy and maintain confidentiality in all aspects of the site.

Requirements:

• Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment, and practices/principles of basic office management).
• Must have at least a High School Diploma.
• Affordable Housing experience is a plus.
• Candidate must carry a professional demeanor.
• Candidates must be proficient in Microsoft Word, Excel, and Outlook.
• Yardi experience is a PLUS.
• Possess a proactive and can-do attitude.
• Bilingual skills (i.e.: Spanish) are a MUST at certain properties.
• Ability to work in a fast-paced environment.
• Possess strong multi-tasking, organizational, communication and analytical skills.

Pay Range: $18.00 - $20.00

Please note that this is a part-time position with a schedule of up to 25 hours per week. As a part-time role, it is not eligible for company-sponsored benefits, including health insurance, paid time off, or retirement benefits.

EOE Statement - We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Location - Plaza Residences LP

This position is currently accepting applications.

Paths Building Services LLC