Program Support Specialist

Job Description

The Department of Finance, Insurance, and Business Law in the Pamplin College of Business is seeking a highly organized and detail-oriented Program Support Specialist to support the department's faculty, staff, students, and daily operations.

This position supports departmental faculty members by preparing highly technical and complex course materials, correspondence, and committee-related assignments. Program support includes conveying information related to departmental and university policies and procedures while working collaboratively with the Lead Administrative Manager, faculty, and office staff to perform the ongoing administrative and operational activities of the department.

General support responsibilities include coordinating departmental faculty activities; creating spreadsheets; performing data entry; drafting, proofreading, and editing documents; assisting with committee activities; and providing support for additional departmental initiatives as assigned. The position is also responsible for maintaining the department website and social media platforms, performing assigned fiscal tasks, and providing backup support for other departmental positions as directed by the Lead Administrative Manager.

The Program Support Specialist serves as an important point of coordination across faculty, staff, students, and university partners, contributing to the efficient operation of the department while supporting its teaching, research, and outreach mission. The successful candidate will be an adaptable professional with strong organizational, communication, and customer service skills who is able to manage multiple priorities in a collaborative environment.

Work Location & Flexibility:
To ensure comprehensive training and integration into the department and college, the Program Support Specialist will be fully on-site for the first twelve months. After this period, the role may transition to a hybrid schedule with up to one day of telework per week, subject to departmental needs.

Required Qualifications

Demonstrated experience providing administrative support in an academic, higher education, or professional office environment.
Demonstrated proficiency using Microsoft Office applications, including Word, Excel, Outlook, and other standard office technology.
Experience preparing, editing, and proofreading professional correspondence, reports, or other business documents with a high degree of accuracy.
Experience managing multiple priorities, maintaining confidential information, and supporting a variety of administrative functions in a fast-paced environment.

Preferred Qualifications

Experience supporting faculty, academic programs, or departmental operations within a college or university environment.
Experience using university administrative systems such as Banner, HokieMart, Emburse, CashNet, or similar enterprise resource planning (ERP) systems.
Knowledge of university policies, procedures, and administrative processes related to higher education operations.
Experience maintaining department websites, social media platforms, or other communication tools to support departmental outreach and engagement.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Hours per week

40

Review Date

7/27/2026; open until filled

Additional Information

Join the Department of Finance, Insurance, and Business Law in the Pamplin College of Business as a Program Support Specialist, where you'll play a vital role in supporting faculty, students, and departmental operations. This dynamic position offers the opportunity to coordinate communications, support academic programs and events, maintain the department's digital presence, and contribute to a collaborative, service-oriented team. If you're an organized, detail-oriented professional who enjoys variety and making an impact in higher education, we'd love to hear from you.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

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