Accounts Payable Specialist

Job Description

Job Description

About the Role:

The Accounts Payable Specialist professional plays a critical role in managing and processing all outgoing payments for the organization, ensuring accuracy and timeliness in financial transactions. This position is responsible for maintaining strong vendor relationships by resolving invoice discrepancies and addressing payment inquiries promptly. The role requires meticulous attention to detail to verify invoice data, reconcile accounts, and maintain comprehensive records in compliance with company policies and regulatory standards. The successful candidate will collaborate closely with internal departments such as procurement and finance to support budgeting and cash flow management. Ultimately, this role ensures the integrity of the company’s financial operations by facilitating smooth and efficient payment processes

Minimum Qualifications:

• Associate’s degree in Accounting, Finance
• At least 1-2 years of experience in accounts payable or a similar financial role.
• Proficiency with accounting software (QuickBooks, Concur) and Microsoft Office applications, especially Excel.
• Strong numerical aptitude and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication skills to effectively liaise with vendors and internal stakeholders.

Preferred Qualifications:

• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Familiarity with electronic payment systems and vendor portals.

Responsibilities:

• Receive, review, and process high-volume vendor invoices, ensuring accuracy of coding and mathematical accuracy. Match invoices to purchase orders and receiving documents before payment
• Prepare and execute weekly payment runs (ACH, wire, check) in accordance with company policy and vendor terms
• Reconcile vendor statements and resolve any billing discrepancies or payment variances.
• Maintain updated vendor master data and act as the primary point of contact for vendor inquiries.
• Assist with month-end closing, including AP accruals and expense report auditing. Ensure compliance with internal controls, 1099 reporting, and tax regulations

Skills:

The required skills such as proficiency in accounting software and Excel are essential for accurately processing invoices and maintaining financial records. Attention to detail ensures that all payments are verified and compliant with company policies, reducing errors and preventing fraud. Time management and organizational skills are used daily to handle multiple invoices and payment deadlines efficiently. Preferred skills like knowledge of ERP systems and GAAP enhance the ability to navigate complex financial processes and support audit readiness. Strong communication skills facilitate effective collaboration with vendors and internal teams, ensuring smooth resolution of payment issues and maintaining positive business relationships.