Billing & Contracts Specialist

Job Description

Job Description

Position Summary:

The Billing & Contracts Specialist manages the end-to-end lifecycle of contracts across customers, subcontractors, and vendors. This role ensures compliance, mitigates risk, and provides support for both operational teams and shared services during bids, project execution, and post-acquisition integration.

Key Responsibilities:
1)    Contract Management

• Draft, review, and maintain contracts for clients, vendors, and subcontractors.
• Monitor contract milestones, renewals, and obligations to ensure compliance.
• Ensure contracts adhere to legal, insurance, and platform standards.

2)    Operational Support

• Collaborate with sales and project managers to support bid proposals and contract negotiations.
• Track change orders and amendments to reflect updated project scopes or costs.
• Maintain organized contract files for audit readiness and legal reviews.

3)    Cross-Functional Coordination

• Partner with Accounting for billing milestones and revenue recognition.
• Coordinate with HR for subcontractor compliance (certificates, labor agreements).
• Work with Legal and Risk Management on claims or disputes.

Qualifications :

• Bachelor’s degree in Business, Accounting, or related field; 3–5 years contract administration experience.
• Knowledge of construction/landscaping industry contracts preferred.
• Strong organizational skills with ability to manage multiple contracts concurrently.
• Familiarity with ERP and document management systems (Aspire, DocuSign).