Real Estate Paralegal

Job Description

Job Description

Real Estate Paralegal

Amy V. Cofield, Attorney-at-Law is seeking a detail-oriented and highly organized Real Estate Paralegal to support residential real estate transactions from contract inception through post-closing activities. The ideal candidate has experience independently managing multiple closing files simultaneously, communicating effectively with clients, industry professionals, and firm staff, and ensuring every transaction is completed in a professional, accurate, efficient, and timely manner.

Key Responsibilities

Real Estate Closing Management

• Open, organize, and manage real estate closing files from intake through post-closing.
• Maintain accurate file records, checklists, timelines, and transaction milestones.
• Monitor critical deadlines and ensure all closing requirements are met in a timely manner.

Title Review & Due Diligence

• Coordinate title searches and examinations.
• Order and review title commitments, surveys, tax certifications, HOA estoppels, and lien or judgment searches.
• Identify title defects, curative issues, and other matters requiring attorney review.

Transaction Coordination

• Serve as a primary point of contact for buyers, sellers, real estate agents, lenders, and title underwriters.
• Coordinate the collection of required documents and information from all parties.
• Obtain and review loan packages, lender instructions, and closing requirements.

Document Preparation

• Prepare routine closing documents for attorney review, including deeds, affidavits, borrower documents, seller documents, and lender-required forms.
• Ensure all documentation is accurate and complete prior to closing.

Settlement Statements & Closing Figures

• Prepare and reconcile Closing Disclosures (CDs), ALTA Settlement Statements, and related closing documents.
• Verify the accuracy of all fees, prorations, payoffs, and lender figures.
• Coordinate final approvals and closing numbers with all parties.

Payoffs & Disbursements

• Order and verify mortgage, tax, HOA, and other payoff statements.
• Prepare checks, wires, and disbursement packages in accordance with trust accounting procedures and firm policies.

Closing & Post-Closing Activities

• Schedule closings and coordinate signing logistics, including remote and mail-away closings.
• Record all necessary closing documents and monitor recording confirmations.
• Prepare final title policies and closing packages for delivery to clients, lenders, and other parties.
• Complete all post-closing requirements and file closeout procedures.

Compliance & Client Service

• Maintain strict confidentiality and protect sensitive client information.
• Ensure compliance with firm policies, lender requirements, title underwriting standards, and applicable laws and regulations.
• Provide exceptional customer service through timely, professional, and courteous communication.
• Escalate legal questions and complex issues to the attorney as appropriate.

Technology & Process Improvement

• Maintain accurate data entry and electronic file management.
• Utilize firm-approved software and technology platforms to manage transactions efficiently, including Microsoft Office, Qualia, and Clio.
• Identify opportunities to improve processes and enhance the client experience.

Required Qualifications

• Minimum of 5 years of experience managing residential real estate closings from contract inception through post-closing activities.
• Demonstrated ability to independently manage a high-volume real estate closing caseload.

For over 32 years, Amy Cofield and her dedicated team have been delivering exceptional legal services to clients throughout South Carolina. Their expertise covers real estate transactions, probate administration, workers' compensation, and estate planning, ensuring you receive top-notch legal support.

Company Description

For over 32 years, Amy Cofield and her dedicated team have been delivering exceptional legal services to clients throughout South Carolina. Their expertise covers real estate transactions, probate administration, workers' compensation, and estate planning, ensuring you receive top-notch legal support.