Bookkeeper-Federal Programs

Bookkeeper-Federal Programs Madison City Schools (AL) Central Office - Madison, Alabama Open in Google Maps This job is also posted in Madison City Schools (AL) Job Details Job ID: 5979781 Application Deadline: Posted until filled Posted: Nov 02, 2026 6:00 AM (UTC) Starting Date: To Be Determined Job Description Qualifications: High School Diploma with additional college level work in business courses preferred. At least three years of prior federal programs bookkeeping experience, preferred Proficient in the use of technology to include spreadsheet, database, and word processing applications, and other current technology Knowledge of basic office procedures and equipment Effective multitasking and organization skills are required Effective written and oral communication skills are required Such alternatives to the above qualifications as the Board may find appropriate and acceptable FLSA Status: Non-Exempt Reports To: Federal Programs Coordinator Background Check Required: (Ala. Code §§ 16-22A-5)-Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation. Background checks must not be more than 10 years old. A new background check is required for anyone new to Madison City Schools, regardless of the recency of the ABI and FBI background checks. Student Safety & Security: Madison City Schools prioritizes a safe, respectful, and supportive learning environment. Employees are expected to model professional conduct, maintain clear and appropriate boundaries with students, use district-approved channels for communications, and avoid interactions that could be perceived as favoritism, grooming, or undue familiarity. Staff must promptly report suspected child abuse or neglect to law enforcement authorities as required by Alabama law. Compliance with these expectations is a condition of employment. Required Knowledge, Skills, Abilities and Essential Functions: Assist in preparing the required yearly Consolidated Application for Funds and Consolidated LEA Performance Report. Assist the Federal Programs Coordinator in organizing the Parental Involvement Program as required by specific federal programs. Responsible for obtaining purchase orders and managing purchases with all federal program and grant monies. Assist in organizing school and district Federal Programs Committees, to include scheduling, preparing agendas, and keeping minutes of the meetings. Assist Federal Program Coordinator in maintaining required paperwork for state and federal audits required by Federal Programs. Work with district and school staff in the area of federal funding support, federal program budgets, Parental Involvement, and inventory. Assist the Federal Programs Coordinator by traveling to attend workshops and/or seminars concerning related programs, current laws, and changes in all federal programs. Assist Federal Programs Coordinator in the area of testing and assessment as required for Federal Programs. Assist in preparing financial information needed to apply for any federal funding. Assist in preparing the required reports for any federal funds awarded to the District. Assist in organizing and maintaining financial records for all federal funds. Assist in maintaining required paperwork for federal audits in relation to all federal funds. Assist with clerical duties in the area of professional development as required by state and federal guidance. Maintains files and a systematic set of records for financial transactions and processes related to federal programs, DoDEA grants, Impact Aid, etc. Participates and/or assists in special projects, and performs associated administrative duties, as assigned. Assists in preparing and monitoring annual budgets and budget amendments for all Federal Programs, including, but not limited to state and federal allocations, DoDEA grants, Impact Aid, in-kind match, etc. Prepares monthly budget updates for all federal funds and meets on a routine basis with federal programs and grants administrators to monitor and update appropriate budgets. Maintain contracts, timesheets, and personnel documentation related to federal programs bookkeeping. Maintains appropriate confidentiality regarding school/workplace matters. Engages in professional growth and demonstrates professional ethics. Models non-discriminatory practices in all activities. Obtains AASBO certification as required by the finance department within 3 years of employment and maintains these certifications as employment continues Performs other duties as assigned. Physical Demands: While performing the duties of this job, the employee is regularly required to sit, stand, walk and use hands to finger, to handle, or feel objects, equipment, or controls. The employee frequently is required to talk and hear. The employee is occasionally required to reach with hands and arms, climb stairs, bend, stoop, squat, and crouch and kneel. The employee must occasionally lift, push, pull, carry and/or move up to 50 pounds. Specific vision abilities required by this job include near vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. This position will be subject to the Students First Act of Madison City Schools reserves the right to fill this position by transfer of a qualified applicant who is already employed by Madison City Schools. Under the Students First Act of 2011, no credit toward tenure or non-probationary status is earned in the initial school year of employment if the date of hire occurs after September Expected Employment : 240 days/ 8 hrs. (full year) Evaluation : According to established Board policies and administrative procedures and guidelines. Salary Range : According to Madison City Schools Salary Schedule (Salary based on employment for complete year). Up to 10 years experience will be counted for new employees who provide documentation of full-time experience in the area of concentration. Position Type: Full-Time Job Categories: Support Staff > Accounting/Bookkeeping Job Requirements Citizenship, residency or work visa required Contact Information Natalia Dooley , Federal Programs Coordinator Central Office Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io Map #J-18808-Ljbffr Madison City Schools