Ocean Freight Coordinator

Job Description

Job Description

Summary

The Ocean Export Coordinator is responsible for Ocean export shipments ensuring that service commitments are achieved and maintained in accordance with client requirements and company objectives. 

Essential Duties and Responsibilities 

Arranges transport of cargo with required carriers, vendors, trucking companies, warehouses, packing facilities, or other applicable parties. 

• Plans for and utilizes most optimum route of cargo based on client needs. 
• Ensure clients, DF Young partners or other required parties are kept fully informed of transport arrangements and status on regular basis from departure to arrival of goods. 
• Communicate as required with applicable parties to ensure service requirements are achieved. 
• Coordinates with sales personnel to ensure quality services are achieved and maintained. 
• Negotiates most favorable buying rates with approved vendors. 
• Maintains professional phone manner internally and externally. 
• Processes, issues and distributes all required documentation to all applicable parties in a time frame consistent with service needs and company policy. 
• Arranges for certification and legalization of documents at Chamber of Commerce and applicable Embassy. 
• Provides advice to clients concerning but not limited to; terms of delivery and payment, ocean insurance, ocean services, alternative transport or other matters affecting client needs. 
• Ensures invoicing of the services rendered is completed accurately and in a time frame consistent with company policy. 
• Ensures accurate distribution of costs to reflect the same in projected gross profits. 
• Approves timely and accurately vendor invoices. 
• Assists with A/R on customer disputes 
• Performs other duties as assigned. 
• Files AES on behalf of shipper in internal system prior to sailing.
• Prepares all export shipment documentation as required by US law, while complying with multi-country import requirements
• Prepares and issues rate quotations externally and internally as required for LCL, FCL, RO/RO, and Breakbulk Cargo, ex. Worldwide.
• Performs other duties as assigned.

Job Requirement

• Effective verbal, written and interpersonal skills, and overall good communication skills as it relates to job duties, tasks and other responsibilities
• AS400 based system knowledge a plus but not mandatory
• NVOCC experience a plus but not mandatory
• 3-5 years of industry related experience
• Proficient in Microsoft Office (Word, Excel, etc.), Outlook (Email), and Internet. 

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Education and/or Experience

• Associate’s degree (A.A.) from a two-year college or technical school; or three to five years’ related experience in related industry experience; or equivalent combination of education and experience. 
• Completion of any other industry related course is an asset. 

  Competencies & Attributes  

• Strong communication and organizational skills, strong attention to details, ability to work effectively under pressure, ability to solve logistical problems as necessary. 
• Team player within company. 
• Multitask oriented and able to work in a fast environment. 
• Professional and courteous phone manners. 
• Knowledge of customs forms and power of attorney. 
• Proficient in world geography, export documentation, and Incoterms. 
• Basic keyboarding skills.