Administrative Assistant III

Administrative Assistant III Industry: Commercial Nuclear Power / Energy Job Type: Contract Location: Richland, WA (On-site) Contract Duration: Approx. 6 months. Potential to extend and/or convert to permanent. Schedule: 4 days/week, 10 hours/day (Mon–Thurs) | Approx. 40 hrs/week Position Summary Under minimal supervision, performs advanced, diversified, and confidential administrative duties. Provides day-to-day administrative support for department leadership and staff, including coordination with internal teams and external stakeholders. Key Responsibilities Maintain documents in accordance with recordkeeping requirements. Prepare travel authorizations/expense forms and coordinate travel arrangements per established procedures. Monitor department personnel qualifications and ensure compliance/maintenance. Support onboarding activities for new staff (supplies, equipment, orientation). Schedule performance appraisals and prepare personnel-related paperwork/records. Prepare reports, correspondence, and presentations (including confidential materials) for audiences including senior leadership. Provide office management support (phones, visitors, meeting coordination, calendars). Triage and route inquiries (including a must-answer line) promptly and professionally. Distribute and monitor mail/faxes; elevate sensitive items appropriately. Manage office supplies and inventory; place orders within budget/approval. Coordinate facility/equipment needs (furniture, printers, work orders). Serve as an administrative subject matter expert for action tracking / AR processes; generate and track items to closure. Maintain department SharePoint site. Initiate contract requisitions/changes; coordinate annual contract funding. Serve as credit card custodian; reconcile monthly billing. Register staff for training. Other duties as assigned. Required Skills & Qualifications High school diploma or GED. Minimum 5 years of progressive administrative experience, including independent decision-making and leadership responsibilities. Strong discretion and professionalism with sensitive/confidential information. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook; Access preferred). Strong organization, planning, time management, and attention to detail. Ability to manage complex projects and work under pressure/tight deadlines. Excellent written and verbal communication skills; strong interpersonal skills. Additional Requirements U.S. Citizenship required. No remote work (on-site role). #J-18808-Ljbffr CorSource