Facilities Supervisor

Facilities Supervisor

Apex Technical School is a premier New York trade school with over 60 years of experience delivering hands-on, career focused training in high demand skilled trades. With campuses in Long Island City, Queens and Midtown Manhattan, Apex offers 400, 600 and 900-hour certificate programs in fields such as A/C and Refrigerant, Automotive, Plumbing and Pipefitting, Electrical and Advanced Electrical, Welding Technology, Construction, Culinary Arts and Custodial Services. All programs are taught by industry experienced instructors in state-of-the-art shop environments.

Licensed by the NY State Education Department and Accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC), Apex has prepared thousands of graduates for entry-level employment through practical skills, real world experience, and a commitment to workforce success in New York City. Apex certificate programs are highly regarded and have been shown to have a substantial positive impact on economic mobility leading to entry level careers.

The Facilities Supervisor keeps Apex Technical School campuses safe, clean, in good repair and in compliance with the Fire Department of the City of New York (FDNY), the New York City Department of Buildings (DOB), the Accrediting Commission of Career Schools and Colleges (ACCSC) and other federal, state and local requirements. Reporting to the Operations Manager, the position supervises the Main Campus maintenance and custodial team, oversees shipping, receiving and stored inventory, manages campus security, coordinates vendors for inspections, repairs and follow-ups, resolves violations and summonses, oversees the fire alarm system and the Certificates of Fitness required on site, and maintains the school's safety, evacuation and emergency preparedness plans.

About The Role

Staff Supervision

• Supervise the maintenance, custodial and cleaning staff at the Main Campus, including daily assignments, shift schedules, and day, evening and weekend coverage.
• Approve staff timesheets and PTO requests, and submit payroll information to Fedcap by the established deadlines.
• Hire, train, coach and discipline department employees and conduct annual employee appraisals.

Cleanliness, Maintenance & Repairs

• Establish cleaning standards, schedules and checklists for classrooms, shops, kitchens, restrooms, offices and common areas, and inspect completed work against them.
• Oversee all maintenance and repair work, scheduling and coordinating work, and reviewing work after completion.
• Identify, track, report and resolve day-to-day maintenance issues in a timely manner with minimal direction.
• Maintain a work-order system to log, prioritize, assign and close maintenance and repair requests from staff and Program Department Heads.
• Develop and maintain preventive maintenance schedules for building systems (HVAC, plumbing, electrical, elevators, boilers, sprinklers) and for instructional shop equipment and ventilation, including welding fume extraction, automotive lifts, compressors and kitchen hoods.
• Monitor facility conditions and inspect facilities on a routine schedule to ensure safety and loss prevention, identifying and addressing maintenance, safety and repair needs.
• Conduct and document quarterly safety inspections of classrooms, shops, kitchens, hallways and offices, including compliance with state and local fire and building codes, and track corrective actions to completion.
• Maintain all outdoor spaces including landscaping, walkways, and snow removal.

Vendors & Contractors

• Manage contractors performing equipment repair and preventive maintenance, and coordinate vendors and contractors for scheduled checkups, inspections, service calls, repairs and follow-ups, verifying that work is completed to standard before sign-off.
• Obtain vendor quotes and submit facilities purchase requests to the Operations Manager.
• Verify that every vendor and contractor has a current certificate of insurance on file before working on site.
• Serve as liaison with building management at the Midtown East Branch Campus on landlord-responsible repairs and building systems.

Shipping, Receiving & Inventory

• Serve as the point of contact when the front desk reports a delivery, and assign crew to receive it promptly, prioritizing time-sensitive, perishable and high-value items.
• Check every delivery against the purchase order and packing slip for item, quantity and condition; document shortages, damages and incorrect items, and contact the vendor to resolve them.
• Forward signed packing slips and receiving discrepancies to the Operations Manager so receipts can be recorded in Oracle and invoices matched.
• Ensure received items are labeled and put away in designated, secured storage locations, and keep storerooms organized, safe and accessible.
• Manage the retrieval and issue of stored items to departments through a request-and-issue process that follows the inventory SOPs, prioritizing requests by operational need and recording every issue.
• Maintain inventory controls, including restricted storeroom access, sign-out logs and periodic cycle counts reconciled to inventory records; report variances to the Operations Manager and flag items at reorder levels to the requesting department.
• Coordinate outgoing shipments, including packing, carrier pickup, tracking and shipping records.

Building Compliance & Violations

• Manage all FDNY, DOB, ECB/OATH, DEP, DSNY and DOH violations and summonses from receipt to close-out, including responses, hearings, correcting conditions, and filing certificates of correction.
• Serve as the school's point of contact for FDNY, DOB and other agency inspections and site visits, and maintain inspection and correspondence records.
• Maintain a compliance calendar of required inspections, permits and certificates (fire alarm, sprinkler and standpipe, fire extinguishers, elevator, boiler, backflow prevention, kitchen hood suppression, Certificate of Occupancy and Place of Assembly) and ensure renewals are filed on time.
• Ensure all FDNY Certificates of Fitness required on site are held by designated staff, current, posted and renewed, with required coverage maintained during all hours of operation.
• Oversee the fire alarm system and its central station monitoring connection to FDNY, including testing, inspections, logbooks, trouble and false alarm response, and vendor service.

Safety & Emergency Preparedness

• Develop, maintain and annually review the safety, evacuation and emergency preparedness plans required by ACCSC and FDNY, and conduct and document fire and evacuation drills.
• Be ready to handle any facility-related emergencies as needed, and report incidents promptly to the Operations Manager for escalation to the School Director/COO and any required ACCSC or agency notification.
• Administer the workplace safety program in line with OSHA requirements, including hazard communication and Safety Data Sheets, PPE, lockout/tagout, eyewash and first-aid stations, and annual staff safety training.
• Oversee the safe storage, handling and disposal of regulated materials, including compressed and flammable gas cylinders, used oil and solvents, refrigerants and cooking grease, and maintain disposal records and manifests.
• Coordinate pest control services and logs, and support Department of Health inspection readiness in the culinary kitchens with the Culinary Arts Program Department Head.

Campus Security

• Manage campus security, including security protocols, building access, keys, access cards and visitor procedures.
• Maintain the security camera system, including camera function, coverage, recording and retention, and retrieve and provide footage when requested by school leadership, investigators or law enforcement, following school policy.
• Report criminal activity and security incidents to local law enforcement and the Operations Manager, maintain incident records, and provide facility and incident information for the annual Clery Act security report.

Facilities Projects & Budget

• Coordinate room and shop setups for orientation, graduation, open houses and testing days, and oversee small renovation and build-out projects.
• Ensure facilities meet ADA accessibility requirements.
• Maintain, update, and improve the operational efficiency of the facility, including monitoring utilities and tracking facilities spending against budget with the Operations Manager.

General Responsibilities

• Handle sensitive and confidential information and material.
• Participate in all individual career development sessions as required by Apex and Fedcap.
• Function as an ambassador and liaison for Apex Technical School.
• Contribute to organizational success by accepting new assignments, helping team members, learning new skills, and striving to improve team results.

What We Offer

• $70,000 - $75,000 per year
• Full Time
• Exempt