Executive Administrative Assistant

Executive AssistantUnited Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers' project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best practice programs.Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.Primary PurposeThe Executive Assistant provides high-level administrative and operational support to the Executive Team, managing executive priorities, communications, schedules, and business activities. This role serves as a trusted partner to executive leadership, exercises sound judgment in handling sensitive and confidential matters, and oversees administrative support functions to help ensure efficient business operations.Essential FunctionsEfficiently manage the calendars of the Executive Team, ensuring optimal scheduling and prioritization of meetings and engagements.Handle inquiries and requests with a high degree of judgment and make recommendations to ensure smooth day-to-day operations.Act as a liaison, coordinating logistics for executive meetings and events, and providing comprehensive support to the Executive Team.Special Projects and Document Production: Assist with special projects, including designing and producing complex documents, reports, and presentations. Prepare information for meetings and manage correspondence.Serve as the primary contact for internal and external constituencies, handling matters with high confidentiality and critical importance.Facilitate smooth communication between the Executive Team and staff, maintaining credibility, trust, and support.Work with the Executive Team to coordinate and support outreach activities.Oversee all aspects of office services, including policy development, vendor selection, and procurement of necessary equipment and supplies. Anticipate future needs and assist in office workflow improvements.Provide support for organizational events, ensuring successful execution and hospitality.Invest in building and maintaining long-lasting relationships both externally and internally.Perform other duties as assigned.Supervisory ResponsibilitiesThis position includes supervisory responsibilities, ensuring effective management and development of administrative staff.QualificationsEDUCATION Minimum High School or GED; Preferred 2 Year / Associate Degree in Business Administration or related field.EXPERIENCE Minimum 6 years of administrative experience, with significant executive support experience, including supporting C-level executives.ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIESDiversity, Equity, and Inclusion : Strong ability to execute work with a diversity, equity, and inclusion lens.Technical Proficiency : Expert proficiency with Microsoft Office 365, including the ability to design and edit graphic presentations and materials.Communication Skills : Exceptional verbal and written communication skills.Organizational Skills : Impeccable organizational skills and attention to detail.Professionalism : High degree of professionalism in interacting with diverse groups of people, including senior executives and staff.Decision-Making : Ability to make informed decisions regarding priorities and time management.Autonomy : Ability to complete a high volume of tasks and projects independently with minimal guidance.Responsiveness : Ability to react with appropriate levels of urgency to situations requiring quick turnaround.Integrity : Maintain high levels of integrity and discretion in handling confidential information.Judgment : Excellent judgment and the ability to switch gears seamlessly.Proactive Problem Solver : Anticipate needs and provide innovative solutions to complex problems.Adaptability : Flexibility to adapt to changing priorities and organizational needs.Interpersonal Skills : Strong interpersonal skills, capable of building rapport with all levels of the organization.Physical RequirementsSit while answering phones or reply to emailsUse hands and fingers to handle, control or feel objects tools or controlsRepeat the same movements when entering dataSee details of objects that are less than a few feet awaySpeak clearly so listeners can understandUnderstand the speech of another personFocus on one source of sound and ignore othersHear sounds and recognize the difference between themSee differences between colors, shades and brightnessBenefits SummaryAll full-time employees working an average of 30 hours or more per week are eligible for the following benefits:Holiday & Paid Time Off (pro-rated for Part-Time employees)Medical/PharmacyDentalVisionEmployer-Paid Short-Term DisabilityEmployer-Paid Employee Basic Life & Accidental Death and DismembermentVoluntary Employee Life & Accidental Death and DismembermentVoluntary Spousal LifeVoluntary Dependent LifeHospital Indemnity, Accident and Critical IllnessCommuter/Transit AccountHealthcare Flexible Spending AccountDependent Care Flexible Spending AccountHealth Savings Account401(k) with employer matchEmployer-Paid Employee Assistance Program (EAP)Employee DiscountsSalary Range$77,400.00 – $112,200.00 / yearPay Transparency StatementAt United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.EEO StatementUnited Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.