Accounts Receivable Specialist

Job Description

Job Description

General Purpose:

The AR Specialist role is responsible for processes within the accounts receivable function including but not limited to invoicing customers, applying payments, monitoring account balances, and supporting the internal project team with customer billing and collection related matters. This role also includes communicating with customers to ensure timely and accurate payment processing.

Essential Duties and Responsibilities:

• Prepare and issue customer invoices based on job progress, contracts, or service completion
• Maintain accurate billing records within the Company ERP system
• Apply customer payments (ACH, check, wire, credit card) to appropriate accounts
• Monitor accounts receivable aging and follow up on outstanding balances
• Communicate with customers regarding billing discrepancies or past due accounts
• Work closely with project managers and operations personnel to resolve billing issues
• Reconcile customer accounts and investigate discrepancies as needed
• Assist with monthly billing cycles and reporting
• Generate and distribute customer statements
• Support collections efforts while maintaining positive customer relationships
• Maintain documentation related to customer billing and payment activity
• Assist with lien waivers or other project-related billing documentation as required
• Perform other duties as required to support the Accounting Department as well as other business departments
• Experience with Viewpoint Vista or similar construction ERP systems preferred
• Strong proficiency in Microsoft Excel (pivot tables, lookups, data analysis)
• Strong analytical and problem-solving skills with high attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Effective communication skills, with the ability to explain financial concepts to non-financial personnel
• Strong organizational skills and ability to maintain accurate and detailed records
• Ability to work independently and collaboratively across departments
• High level of integrity and professionalism in handling confidential information

Supervisory Responsibilities

• May supervise and provide direction to accounting or job cost staff
• Responsible for coaching, training, and performance management of assigned team members

Work Environment & Physical Demands

• This position is primarily based in an office environment
• Occasionally may require visits to job sites, which may involve exposure to outdoor environments
• Ability to sit for extended periods and work on a computer

Qualifications:

• Associates degree in Business, Accounting or related field is preferred, but not required.
• 1 to 2 years of accounting data entry or accounts receivable experience.
• Computer skills required – Microsoft Office Suite (Excel, Word, Outlook).
• Working knowledge of computerized accounting systems that utilize a job costing module
• Construction industry experience a plus, but not required
• Ability to work alone or in a team setting
• Excellent communication skills

Physical Requirements: Will regularly sit, use of hands/fingers, talk/hear. Will occasionally stand, walk, grasp, reach w/ hands/arms, bend/stoop/kneel/squat/crawl. Lift up to 10lbs. Near vision. Ability to adjust focus.

Work Environment: Will regularly be in an office. For the most part, ambient room temperatures, lighting and traditional office equipment as found in typical office environment. Moderate noise level. Employees must use personal protective equipment as deemed necessary by the industry/construction safety standards and/or by McCarl's safety policy and procedures. To perform this job successfully, an individual must be able to perform each activity, duty and responsibility satisfactorily. The requirements listed here are representative of the knowledge, skill and/or ability required, however are not comprehensive. Items may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working at McCarl's

There is a reason why McCarl's is consistently ranked among the leading industrial contractors in the country: the caliber of our people. We are committed to recruiting and retaining professional, dependable team members who are dedicated to customer satisfaction, exceptional job performance, and attention to detail. We build upon this strong foundation by offering ongoing training, career development, and opportunities for growth.

Realizing our employees go above and beyond for the company and our customers, we believe they deserve a robust benefits package. The benefits package we offer to all regular, full-time employees includes:

• Yearly discretionary bonus potential, in addition to base salary
• 100% Company paid benefits (medical, dental & vision) for employees and their dependents based on a preferred plan
• 100% Company paid S/LTD, Life and AD&D insurance for employees
• 401(k) Employee Contributions - eligible on first day of employment
• 401(k) Employer Match and discretionary Profit Sharing
• Vacation days based on service level
• 8 Paid Company Holidays

This position may be based out of our Beaver Falls, Warrendale, or McMurray office locations.

McCarl's and Affiliates are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, veteran status, or on any other characteristic protected by law.