Payroll and Compliance Specialist

Payroll And Compliance Specialist

The Payroll & Compliance Specialist is responsible for owning and administering the organization's payroll processes, including biweekly payroll and weekly certified payroll reporting. Beyond payroll execution, this role serves as a key partner in HR Operations by documenting processes, strengthening controls, organizing payroll records and documentation, identifying opportunities for automation and efficiency, and helping create scalable processes that support long-term business growth.

The Payroll & Compliance Specialist is expected to develop a deep understanding of existing payroll workflows and collaborate with the HR Operations team to continuously improve processes, reduce risk, increase efficiency, and ensure critical payroll knowledge is documented and transferable across the organization.

Position Logistics:

• Primary Work Location: West Fargo, ND Headquarters
• Work Environment: On-Site
• Work Schedule: Monday - Friday | 8 am - 5 pm
• Work Type: Full Time, Non-Exempt (40 hours/week)

Position Responsibilities:

• Payroll Administration
• Administer and process biweekly payroll for all employees in accordance with established payroll schedules and company policies
• Review and validate payroll transactions including hires, terminations, compensation changes, promotions, deductions, garnishments, and benefit elections
• Audit payroll registers, earnings, deductions, taxes, and direct deposits prior to payroll finalization
• Reconcile payroll discrepancies and research payroll-related issues to ensure accurate employee pay
• Maintain payroll records and supporting documentation in accordance with record retention requirements
• Coordinate payroll funding and processing timelines with Finance and Accounting teams
• Certified Payroll Administration
• Manage the weekly certified payroll process for prevailing wage and public works projects
• Ensure compliance with federal, state, and local certified payroll requirements, including Davis-Bacon and prevailing wage regulations where applicable
• Maintain accurate worker classifications, wage rates, fringe benefit calculations, and project allocations
• Prepare, review, certify, and submit certified payroll reports and supporting documentation
• Monitor regulatory changes and recommend updates to certified payroll processes and documentation
• Process Improvement & Operational Excellence
• Become a subject matter expert in all payroll and certified payroll workflows
• Evaluate existing payroll processes and identify opportunities to improve efficiency, accuracy, scalability, and user experience
• Partner with the Senior Manager of HR Operations, HRIS Analyst, and HR Specialist on payroll and compliance-related process improvement initiatives
• Develop and maintain process documentation, workflows, standard operating procedures (SOPs), and training materials
• Recommend and support automation opportunities through HRIS, reporting tools, system integrations, and workflow technologies
• Establish and maintain internal controls designed to reduce payroll risk and improve data integrity
• Participate in cross-functional projects related to payroll, HR technology, compliance, and operational excellence
• Create sustainable, repeatable processes that can be performed consistently by trained team members
• Continuously review and improve payroll reporting, recordkeeping, and compliance practices
• Compliance & Audit Management
• Perform regular payroll audits to ensure compliance with wage and hour laws, tax regulations, company policies, and internal controls
• Audit payroll data, benefit deductions, earnings codes, PTO balances, and employee master records
• Support internal and external audits by gathering payroll documentation and responding to requests
• Maintain compliance with payroll tax regulations, garnishments, employment laws, and reporting requirements
• Own and manage year-end payroll activities, including W-2 processing, reconciliations, and audit support
• Reporting & Analytics
• Analyze payroll trends, labor costs, overtime utilization, and workforce metrics
• Provide data and reporting support for HR Operations, Accounting, Finance, and leadership teams
• Ensure payroll and HR data integrity through routine audits and validation activities
• HR Operations Support
• Support HR compliance programs, documentation management, and operational workflows
• Assist with HRIS maintenance, data audits, and process improvement initiatives
• Partner with HR team members on onboarding, offboarding, audits, and employee lifecycle processes
• Identify opportunities to streamline payroll and HR processes through automation and technology
• Participate in cross-functional projects that support operational excellence and business objectives
• General Responsibilities
• Perform other duties as assigned
• Maintain organization and documentation of all training materials and records
• Demonstrate punctual and regular attendance
• Support a culture of accountability, consistency, and operational excellence

Qualifications:

• High school diploma or equivalent required
• 3+ years of experience in payroll administration required; equivalent combination of payroll experience and certification will be considered in place of a degree
• Working knowledge of federal and state payroll laws and regulations, including wage and hour and payroll tax requirements, required
• Experience with prevailing wage, Davis-Bacon, and public works reporting preferred
• Experience with UKG Pro and UKG payroll processing preferred; experience with a comparable payroll or HRIS platform (ADP, Workday, Paylocity, or similar) will be considered
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred; Enclave will sponsor certification for candidates who do not yet hold one
• Experience in construction, real estate, or a multi-entity environment preferred
• Proficiency in Microsoft Excel required

We're Seeking Individuals Who Have:

• Professional presence with the ability to represent HR with credibility, maturity, and discretion
• Clear, confident communication skills that build trust across all levels of the organization
• Strong service orientation with a focus on delivering a consistent, positive employee experience
• High attention to detail and accuracy when working with employee data, documentation, and processes
• Operational mindset with strong organizational skills and the ability to manage workflows and priorities
• Sound judgment and adaptability when handling sensitive information and shifting business needs

Culture & Total Rewards Approach:

Why Join Enclave?

When you become part of Enclave, you join a team of trailblazers in the real estate, construction, and property management industry. Our collaborative and fun-loving culture encourages you to thrive both professionally and personally. Our Core Values define what we say and do.

• Care For Each Other: We value people for who they are and take pride in our relationships with team members, clients, and partners
• Do The Honorable Thing: We are committed to upholding the highest standards in our words and actions.
• Be Empowered: We encourage true autonomy, which results in team members who are remarkably inspired and high-performing.
• Promote Innovation: We constantly reach further and don't accept the status quo to bring the best service and product to the marketplace.

Total Rewards Approach:

Our salary ranges are established based on a combination of market data, internal equity, and the unique characteristics of our organization such as our size, revenue, and industry. Within the range, individual pay is determined by multiple factors including job-related skills, experience, and relevant education or training.

At Enclave, we're proud to offer a comprehensive benefits package that supports your personal well-being, professional growth, and financial future.

Financial Wellbeing

• Competitive pay with ongoing performance review
• Role specific bonus potential and/or commission programs
• 401(k) with company match
• Various supplemental insurance options

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