Engineering Office Manager

Pay Range ($70,000.00/ Annual Compensation) The Engineering Office Manager provides administrative and operational support to the Engineering Department. This role manages departmental records, work orders, purchasing, payroll support, vendor coordination, reporting, and communication while assisting Engineering leadership in maintaining an efficient and well-organized operation. Position Requirements Key Responsibilities Administrative & Office Management Manage daily administrative functions of the Engineering office Maintain departmental files, records, contracts, permits, warranties, and documentation Prepare reports, correspondence, spreadsheets, and other departmental documents Coordinate meetings, schedules, communications, and special projects Maintain confidentiality of employee, vendor, and property information Work Orders & Maintenance Monitor and maintain the Engineering work-order system Track outstanding work orders and follow up on completion Assist with preventive maintenance schedules and records Maintain documentation for repairs, inspections, equipment, and service history Purchasing & Inventory Process purchase orders, requisitions, invoices, and related documentation Coordinate with Purchasing, Accounts Payable, and vendors Obtain quotes and assist with purchasing decisions Track Engineering supplies, parts, equipment, and inventory Maintain vendor contracts, service agreements, and recurring orders Payroll & Employee Support Assist with timecard, payroll, scheduling, and attendance processes Maintain employee and training records Assist with new-hire paperwork and departmental onboarding Track required certifications, licenses, and training Follow up on employee coaching and performance concerns, and assist with adminstering corrective action in accordance with company policies and procedures. Vendor & Department Coordination Coordinate vendor visits, inspections, repairs, and service calls Maintain vendor contacts, insurance documentation, warranties, and service agreements Serve as a communication link between Engineering, hotel departments, vendors, and contractors Assist with Engineering support for events, inspections, projects, and renovations Reporting, Safety & Compliance Prepare daily, weekly, and monthly Engineering reports Assist with budget tracking, expense monitoring, and invoice reconciliation Maintain records for inspections, permits, licenses, and certifications Support compliance with hotel safety, environmental, fire, OSHA, and company requirements Maintain SDS and other required safety documentation Additional Duties Support capital projects, renovations, and special Engineering projects Maintain a clean and organized Engineering office Maintain proficiency in applicable hotel, work-order, purchasing, payroll, and Microsoft Office systems Perform other duties as assigned by Engineering leadership or Executive Management Requirements 2+ years of administrative or office coordination experience preferred Previous hotel, engineering, facilities, or maintenance experience preferred Strong organizational, communication, and time-management skills Proficiency in Microsoft Office, particularly Excel, Word, and Outlook Familiarity with hotel and business systems, including UKG Timekeeping, OnTrack, HotSos, Yellow Dog, and OPERA Cloud preferred. Experience with purchasing, invoices, payroll, work orders, or vendor coordination preferred Strong attention to detail and ability to manage multiple priorities Ability to maintain confidentiality and handle sensitive information professionally Professional communication skills with employees, management, vendors, contractors, and guests Ability to work independently in a fast-paced hospitality environment Full-Time/Part-Time Full-Time Shift Days Number of Openings 1 Exempt/Non-Exempt Exempt Req Number ENG-26-00002 EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications. #J-18808-Ljbffr The-Kahala-Hotel-