Administrative Office Specialist - Department of Health Professions

Administrative Office Specialist - Department of Health Professions

Working Title: Administrative Office Specialist - Department of Health Professions

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Health and Behavioral Studies

Department: 100720 - Department of Health Professions

Pay Band: 3

Pay Rate: $38,000 - $43,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 5/27/2026

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: Generous Leave, Comprehensive Health Coverage, Retirement Options, Employee Well-Being, and Tuition Waiver Program. At JMU, we believe in Being the Change and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

General Information:

JMU's Department of Health Professions invites applications for an Administrative Office Specialist. This position will provide financial management, office management and general administrative support to the Department of Health Professions Academic Unit Head (AUH), Program Directors, faculty, and staff.

Duties and Responsibilities:

Supports the Department of Health Professions Academic Unit Head, Program Directors, faculty, staff, students, and visitors

Serves as main contact with internal and external constituents: Answers telephones, and direct calls, assists walk-ins and visitors with inquiries and directs accordingly

Maintains all departmental records and documents, including equipment and supplies, program accreditation, course syllabi, and other required documentation

Serves as Fixed Assets Coordinator for the Department

Serves as fiscal administrator for Department, overseeing multiple budgets (department, grants, workshops)

Completes monthly budget reports with detailed programmatic and departmental spending

Purchases all supplies for programs, faculty, staff of the Department through appropriate systems (procurement, eVA, etc.)

Coordinates all hiring, on-boarding, and payroll processes and paperwork for the Department

Qualifications:

Strong ability to prioritize tasks independently, meet deadlines, and follow up consistently on assignments and requests in a fast-paced setting with frequent interruptions

Strong written and verbal communication skills, with the ability to interact effectively and professionally with faculty, staff, students, and external stakeholders

Prior experience with financial administration, procurement systems, and budget tracking

Demonstrated proficiency in Microsoft Office applications, particularly Word and Excel, for document preparation, data management, and reporting

Exceptional attention to detail, with the ability to autonomously manage multiple priorities, coordinate schedules, maintain records, and ensure accuracy across administrative processes simultaneously

Familiarity with enterprise systems such as HR/payroll platforms, procurement tools, and reimbursement systems

Comprehensive understanding of office management principles, administrative best practices, and organizational procedures

Additional Posting Information:

Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: View phone number on click.appcast.io.

Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at View phone number on click.appcast.io or View email address on click.appcast.io. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer