Senior Administrative Specialist

Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-VP Finance & Admin

SubDivision-Department: UNT-Facilities

Department: UNT-Facilities-Gen-152000

Job Location: Denton

Salary: $45,337

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.


We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.


Learn more about the UNT System and how we live our values at

Department Summary

"Support and Services-growing minds, finding solutions, shaping a bright future"

Support and Services is part of a dynamic team within Facilities that plays a vital role in supporting the university's operations and overall student success. We are responsible for the accurate and timely billing of campus utilities, including water, electricity, gas, and other essential services. In addition to Utilities Billing, our team includes Purchasing and Work Control. These interconnected areas collaborate to streamline internal processes, coordinate service requests, manage procurement, provide responsive support to our campus partners, and ensure smooth day-to-day operations.

We work closely with departments across campus to promote billing transparency, cost efficiency, and reliable service delivery. Our department is committed to excellence and outstanding customer service. At the heart of our mission is a dedication to contributing to the academic and personal success of our students by ensuring that the university's infrastructure operates smoothly and effectively.

Position Overview

This position is responsible for assisting the administrative operations and customer related services for a department or program. Coordinates activities and acts as department/area liaison handling issues that are very sensitive and confidential. Duties have substantial variety and are often not routine.
Responsibilities of the position include, but are not limited to:
*Administrative duties to assist activities in the area.
*Assist in the Administrative Group meetings and activities happening within the entire department.
*Monitors time sheets and exceptions within EIS in consultation with department staff.
*Assist with payroll issues.
*Prepare and monitor various projects utilizing Microsoft Office products; Excel, Power Point, Word, Vizio, etc.
*Coordinate and oversee the employment for all hourly workers, including student & non-student, within the Facilities Department.
*Assists as needed with the employment process for all other employees in the Facilities Department.
*Other duties as assigned.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

*Exceptional customer service skills.
*Advanced Microsoft Office skills.
*Knowledge of accounting/budgeting procedures.
*Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
*Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
*Ability to conceptualize, plan and organize multiple programs and assignments effectively.
*Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
*Skill in developing and maintaining good working relationships.
*Knowledge of policies, practices, procedures and terminology of assigned function.
*Supervisory skills.

Preferred Qualifications

*Advanced knowledge and experience with Microsoft Excel and Vizio
*Excellent communication both written and verbal
*EIS, Handshake, and People Admin experience a plus

Required License/Registration/Certifications

Possession of a valid Texas driver's license or ability to obtain within 30 days of employment; ability to drive a vehicle and maintain coverage under university liability insurance policy, if required to drive University vehicles.

Job Duties

• Provides support to the Facilities Personnel office/area while being a resource to assist with the resolution of various administrative matters.
• Prepares, coordinates and monitors various projects, including events for the Facilities Department.
• Monitors time sheets and exceptions within EIS and assist with any payroll issues in consultation with employees, department staff and appropriate UNT System offices.
• Coordinate and oversee the employment for all student workers and other hourly employees within the Facilities Department.
• Assist, as needed, with the employment process for all other employees in the Facilities Department.
• Consistently completes expected duties in a timely manner without constant supervision. Accepts responsibility for own work and follows through on commitments.
• Promotes Facilities core values of Service, Integrity, and Excellence by conducting oneself in a manner that is respectful, honest, ethical, and customer focused.
• Committed to maintaining a safe and secure work environment.
• Demonstrates punctuality and follows policies and procedures for absences, time and attendance

Physical Requirements

Communicating with others to exchange information.
Lifting and Moving objects up to 20 pounds.
Operating motor vehicles or heavy equipment.
Repeating motions that may include the wrists, hands and/or fingers.
Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday - Friday 8:00 am - 5:00 pm

Driving University Vehicle

Yes

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.