Timekeeper

Job OverviewThe Timekeeper applies their conceptual knowledge of Timekeeping and with a moderate level of guidance and direction from colleagues and leadership, is responsible for solving a range of straightforward Timekeeping problems and customer relation issues. They will be responsible for analyzing workable solutions using standard procedures, as well as building knowledge of the company, processes, and customers. The Timekeeper understands key business drivers and applies this knowledge to solve problems in straightforward situations through analysis of workable solutions using technical experience, judgment, and precedents. The Timekeeper will be responsible for maintaining proper communication and documentation between the project team and field while ensuring the craft population is paid accurately and on time. The role will be supporting a project in the Port Arthur area specifically Sabine Pass and preferably bilingual in Spanish.ResponsibilitiesKey Tasks and Responsibilities:Utilize timekeeping software (Timeworks) to accurately record and maintain employee time and attendance dataEnsure adherence to company policies and regulatory requirements in all timekeeping activitiesWork with the HR team to maintain a database of the personnel's personal information to ensure accurate payroll activities and recordsConduct regularly scheduled audits of payroll records to ensure continued accuracyPrepare and review paychecks to ensure that employees are paid on time and in the correct amountVerify and validate employee timesheets using our electronic timekeeping system (ETS)Assist in analyzing timekeeping data to identify trends, patterns, and discrepanciesSupport in the preparation and distribution of payroll reports and summariesResponsible for assisting in rate change or retro transfersWorks with transactional groups (e.g., HR, Project Supervisors, Project Management, Accounts Payable and Receivables and Client billings) to assist in common problems within the project structure or systems that may have room for process improvementsMaintain confidentiality of employee information and adhere to data protection policiesParticipate in audits and investigations related to timekeeping and payroll as neededStay informed about changes in timekeeping regulations and best practicesAssist in the implementation and testing of timekeeping software upgrades or enhancements, as neededSort, scan and file timesheets, and receivers for multiple projects dailyVerify, reconcile, code, and approve entriesCompile backup files of all transactions to prepare for billing packagesThis position performs a variety of other tasks associated with document management and timekeeping activities and works closely and professionally with peers, technical leads, supervisor, and customersQualificationsEssential Qualifications and Education:2+ years of timekeeping experience, preferably in an oil and gas project environmentMinimum high school diploma or equivalent, bachelor's degree in a relevant area of study preferredStrong administrative skills and proficiency in mathematical computations, data entry and filingMust be able to create, formulate, and manipulate spreadsheets in ExcelGood proficiency in Word, Outlook, and PowerPointThe individual understands professional timekeeping principles, concepts, and terminology, some working knowledge of electronic timekeeping systems, and payroll-related principles, concepts and terminology as basic accounting and craft payroll work processes.A positive "I'll do anything to help out" attitude and willingness to learn and catch-on quicklyAn adaptive learner with strong organization skills, a high degree of accuracy and diligence while working in a demanding environment with critical deadlinesPossess effective communication skills (written/verbal) with an ability to interface with diverse levels of personnel and bi-lingual employeesAbility to take direction, prioritize, multi-task, and work under time constraintsWillingness to collaborate and share ideas with team to increase efficiencyAbility to work in a team environment and follow instructions from supervisorsInterest in learning about labor laws, regulations, and compliance requirements related to timekeeping and PayrollAbility to train others in use of software applications used for document management and timekeeping activitiesWillingness to adapt to modern technologies and processesAbility to sit for extended periods of time while performing data entry and computer-based tasksAbility to lift and carry up to 35 pounds when necessary (e.g., files, boxes, or records)Ability to work overtime as required, including weekends or extended hours during peak periods, audits, or project deadlinesAdditional job duties as requiredPreferred Qualifications and Education:Bilingual in Spanish/EnglishCustomer relations experience and dealing with troubleshooting and paperless pay issues over the phone with employeesJob InfoJob Identification 26005003Job Category General ServicesPosting Date 10/21/2026, 10:21 AMJob Schedule Full timeLocations Sabine Pass US