Project Manager

For more details, please connect with Prafull Tamrakar at View email address on click.appcast.io or call at View phone number on click.appcast.io . Job Details Job Title: Project Manager Duration: Approximately 7+ months Location: Sunnyvale, CA Interview Type: Web/ In-Person Scope of Project The City of Sunnyvale conducts an annual Desktop and Laptop Refresh Program to ensure all employees have secure, reliable, and up-to-date computing equipment. The program replaces 200‑300 end‑of‑life devices, deploys standardized hardware configurations, and maintains compliance with security and performance requirements. It involves procurement, configuration, deployment, and retirement of devices across multiple departments and locations such as City Hall, Water Pollution Control Plant, Library, and Fire Station. The Project Manager will coordinate with IT Operations, City Departments, Procurement, and IT Security to minimize disruption and keep the project on schedule. Project Manager Coordination Requirements validation and procurement oversight Standard image/build and configuration coordination Deployment scheduling and execution oversight (including user communications) Asset management updates and documentation Secure data migration support coordination Device retirement: data sanitization, disposition, recycling, and compliance records Stabilization/post‑deployment support coordination and project closeout Project Initiation & Planning Tasks Confirm project goals, success criteria, constraints, and assumptions. Identify stakeholders (IT, InfoSec, Procurement, business units, Help Desk). Establish governance: steering committee cadence, decision‑making process, escalation path. Develop and maintain: Project Charter, Integrated Project Plan / Schedule, Resource plan, Budget tracking approach, RAID log, Communications plan, Change control process. Conduct kickoff meetings and publish meeting notes and action items. Deliverables Project Charter (draft + final) Master Project Schedule (baseline + maintained updates) Communications Plan RAID Log Governance calendar (status meetings, steering meetings) Requirements & Standardization Oversight Tasks Validate device profiles/specifications by persona (e.g., standard user, power user, developer, executive, rugged/mobile). Confirm operating system baseline, encryption requirements, endpoint protection, patching approach, and configuration standards. Confirm peripheral needs, shipping logistics, and spare pool strategy. Confirm deployment model(s): on‑site swap, user self‑service, remote shipment, or hybrid. Confirm data migration approach (e.g., OneDrive/known folder move, USMT, third‑party, manual). Confirm identity/device management approach and enrollment workflows. Confirm application packaging/allow list, licensing constraints, and day‑1 readiness expectations. Deliverables Requirements & Standards Summary (device profiles, baseline build, mandatory apps, security controls) Deployment approach memo (with options and recommendations) Procurement Oversight (Coordination) Tasks Coordinate with Procurement to develop the solicitation package elements needed from IT (specs, quantities, evaluation criteria, delivery requirements, warranty/accidental damage coverage, refresh cycles). Manage procurement timeline and dependencies (approvals, funding, lead times). Support vendor evaluation logistics: Q&A management, demos, scoring workshops, clarifications. Oversee ordering milestones and delivery tracking. Coordinate warranty registration processes and capture of serial numbers/asset identifiers. Deliverables Procurement project schedule and status reporting Receiving and inventory intake process (RACI + checklist) Delivery tracker (model/qty/date/status) Build, Imaging, and Configuration Oversight Tasks Coordinate technical teams to create/validate gold image or provisioning profiles, security baselines, endpoint security agents, standard application sets, printer/VPN/Wi‑Fi profiles. Ensure repeatable, documented staging workflow. Establish quality gates and acceptance criteria. Coordinate pilot group selection and execution. Ensure remediation loop for pilot findings and sign‑off before full rollout. Deliverables Configuration/Staging runbook Build QA checklist Pilot plan and results report Deployment Planning & Execution Oversight Tasks Develop rollout plans by department/site/persona. Coordinate end‑user communications. Coordinate deployment logistics. Coordinate Help Desk support. Track deployments and manage exceptions. Deliverables Rollout/Wave plan Communication templates Deployment dashboard Exception log Data Migration & Application Readiness Tasks Coordinate migration methods and validation. Coordinate application readiness. Coordinate compliance checks. Ensure user acceptance confirmation. Deliverables Data migration checklist Application readiness tracker Asset Management, Inventory & Documentation Tasks Define asset lifecycle tracking. Maintain inventory. Ensure chain‑of‑custody. Deliverables Asset reconciliation report Chain‑of‑custody logs Retirement, Data Sanitization & Disposition Tasks Coordinate retirement workflows. Ensure secure sanitization and disposition. Coordinate vendor disposition services. Deliverables Retirement plan Sanitization certificates Final retirement inventory Risk, Issue & Change Management Tasks Maintain RAID log. Identify and mitigate risks. Manage change requests. Deliverables Weekly RAID log Change request log Reporting, Governance & Stakeholder Management Tasks Facilitate recurring meetings. Provide reporting. Track decisions and actions. Deliverables Weekly status reports Steering updates Meeting notes Stabilization, Transition to Operations & Closeout Tasks Coordinate hypercare. Handoff documentation. Confirm completion criteria. Conduct lessons learned. Deliverables Hypercare plan Operational handoff package Final project closeout report Required/Preferred Skills Project Management Desktop/Laptop Refresh Programs IT Infrastructure Device Lifecycle Management Procurement Coordination Vendor Management Asset Management CMDB Active Directory Azure AD Microsoft Intune SCCM MDM Data Migration Endpoint Security Risk Management RAID Logs Change Management Stakeholder Management Deployment Planning IT Operations Documentation Reporting Communication Project Scheduling #J-18808-Ljbffr