Paralegal

Job Description

Job Description

We are looking for a Paralegal to join our corporate support team in Irving, Texas, in a position that combines employment law support with human resources administration. This role works closely with HR leadership, internal counsel, and external legal partners to help manage workplace matters, compliance activities, and sensitive employee records. The position is primarily focused on paralegal responsibilities while also providing meaningful administrative support to Human Resources in a fast-paced office environment.

Responsibilities:
• Partner with attorneys, brokers, and claims professionals to organize submissions, monitor coverage matters, and support employment-related claims activity.
• Assist with responses to agency complaints and legal requests by gathering records, preparing document sets, and coordinating materials under attorney guidance.
• Maintain litigation and arbitration files, track key dates, and help manage discovery, deposition preparation, and exhibit organization for active matters.
• Administer legal hold processes by issuing notices, monitoring acknowledgements, and supporting document preservation efforts across the business.
• Handle subpoenas, wage-related claims, and employment verification requests with careful attention to deadlines and accuracy.
• Research developments in labor and employment law and prepare concise summaries to help HR leaders stay informed of changing requirements.
• Support workplace investigations by arranging interviews, organizing documentation, and preparing factual summaries for review by counsel or HR leadership.
• Contribute to the maintenance of policies, employee handbook content, and required workplace notices while tracking jurisdiction-specific posting obligations.
• Manage confidential HR files, assist with accommodation documentation, produce routine HR reports, and provide administrative coordination for the HR team.• Associate degree, bachelor’s degree, or completion of a paralegal certificate program from an approved institution.
• At least 3 years of paralegal experience, including 1 or more years supporting employment or labor law matters.
• Working knowledge of major employment law and compliance frameworks, including leave, anti-discrimination, wage and hour, and employment eligibility requirements.
• Experience helping prepare agency charge responses or assisting with employment litigation and related legal proceedings.
• Ability to handle confidential personnel and legal information with strong discretion and sound judgment.
• Proficiency with legal research platforms, Microsoft 365, and case or document management systems.
• Strong written communication, organization, and deadline management skills across multiple active matters.
• Prior exposure to HR administration, accommodation tracking, or HR systems is preferred, and certification is a plus.