Billing Specialist III (2619)

Billing Specialist III
Location: Houston, TX (Hybrid: 2 days in-office per week, with potential for full-time in-office work)
Duration: May 11, 2026 - May 10, 2027
Hours: 40 hours/week
Pay Range: $37.00 - $39.00 per hour

Join Our Team as a Billing Specialist III and Play a Key Role in Ensuring Accurate and Timely Invoicing!

Are you detail-oriented with a passion for precision and financial accuracy? Do you thrive in a collaborative environment where your contributions directly impact project success? We are seeking an experienced Billing Specialist III to oversee our billing processes, streamline invoicing, and support our project teams with expert financial administration. This hybrid role offers flexibility, professional growth, and the chance to be part of a dynamic organization.

Key Responsibilities:

• Collaborate with Project Teams: Understand contract requirements, billing milestones, and payment terms to ensure accurate invoicing aligned with project goals.
• Review and Validate Billing Milestones: Verify that billing milestones at project handover are accurately transferred to PMX from contract documents.
• Maintain Billing Records: Update and monitor billing milestone dates within PMX and BVC tools; ensure that all records reflect current project statuses.
• Manage Change Orders: Ensure executed project change agreements are properly reflected in PMX to maintain billing accuracy.
• Invoice Accuracy & Discrepancy Resolution: Verify billing information for completeness and correctness; promptly address and resolve any discrepancies.
• Reporting & Documentation: Generate detailed reports on billing activity, account status, and overdue invoices; maintain meticulous documentation of all billing transactions.
• Monitor Customer Payments: Track upcoming and overdue invoices; communicate with project managers and financial teams to facilitate timely collections.
• Support Timely Billing: Assist project managers with gathering documentation, including lien waivers and notarizations, to ensure invoices are processed on schedule across all billing categories (Milestone, Change Order, etc.).
• Track & Report Service Hours: Monitor burn rates for TA Services hours; prepare reports comparing hours to contractual scopes, and manage real-time tracking of non-billable hours and NCR allocations.

Qualifications & Skills:

• Educational Background: High school diploma required; Associate's degree preferred.
• Experience: Minimum of 5 years in billing, accounts receivable, or related financial roles.
• Technical Skills: Proficiency in SAP accounting software and advanced MS Excel capabilities.
• Core Competencies: Strong organizational skills, analytical mindset, problem-solving abilities, and attention to detail.
• Communication & Collaboration: Excellent interpersonal skills; ability to work effectively within a team and communicate clearly across departments.

Why Join Us?

• Flexible Work Schedule: Hybrid working model offering a balance of remote work and in-office collaboration.
• Career Development: Opportunity to enhance your expertise in billing and financial management within a growing organization.
• Impactful Role: Direct influence on project success through accurate invoicing and efficient billing processes.
• Supportive Environment: Collaborative team culture with opportunities to work with experienced professionals and develop new skills.

If you are a meticulous professional with a passion for billing accuracy and thrive in a team-oriented setting, we invite you to apply and become a vital part of our organization's financial operations.

Apply today and take the next step in your career!

The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are a small, woman-owned business certified by the Women's Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.