Administrative Assistant

Administrative Assistant

The Administrative Assistant is responsible for the client's experience in our office and for assisting the closer, performing administrative tasks and post-closing tasks.

This position will work for the Title division of F&M Bank Corp.

Essential Duties:

• Greet clients and visitors in a friendly manner, direct them to the waiting area, offer refreshments and notify the appropriate team member.
• Answer the phone within 3 rings, offer to help if you can (scheduling, directions, etc.), take a message or forward the call to the appropriate team member.
• Ensure that incoming and outgoing mail is properly handled each day
• Maintain the petty cash. Send receipts to the controller. Balance remaining cash with receipts.
• Maintain and oversee the needs of the office regarding copier, shredding service and need for supplies and maintenance.
• Handle all aspects of post-closing. Verify and add incoming funds, print disbursement checks. Ensure that documents have been recorded, verify and send payoffs.
• Find recorded releases for outstanding liens: Deeds of Trust, Judgments, etc. as described on the Title Insurance Binder schedule of requirements.
• Travel to different Circuit Court Clerk's Offices to record a variety of legal documents, when needed

Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Knowledge, Skills, and Abilities

• Excellent written communications skills.
• Excellent organizational skills.
• Excellent record keeping abilities.
• Possess effective computer, calculator, and keyboarding skills.
• Ability to prioritize tasks based on urgency, deadlines and importance.
• Ability to use Microsoft Word and Excel.
• Ability to work independently with minimum supervision.
• Ability to produce detailed and accurate work.
• Ability to take direction from others.

Education and/or Experience (Required and Preferred)

• High School education or equivalent.
• Two years of previous administrative experience (preferred) or equivalent combination of education and experience.

Physical and Mental Demands:

• The employee regularly sits and uses hands to finger, handle, or feel objects, tools, or controls.
• The employee frequently is required to talk or hear.
• The employee is frequently required to stand, walk, reach with hands and arms, stoop, kneel, or crouch.
• The employee must regularly read and comprehend complex legal documents.
• The employee must regularly lift and/or move up to 10 pounds and may occasionally lift up to 50 pounds.
• Specific vision abilities required include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

• The work is performed primarily in an office setting or in the Circuit Court Clerk's record room.
• The noise level in the environment is usually low.

Position Type/Hours:

This is a non-exempt position working Monday Friday, 8:30 a.m. 5 p.m. with overtime as necessary.