Transportation Manager

Transportation Manager

2025-26 Salary: $117,107 (Non-Negotiable)

This position performs a wide variety of duties in the support, coordination, planning, and evaluation of transportation operations, including overseeing the operation of the computer-based pupil transportation routing and scheduling system. This position is directly responsible for the maintenance of order and student safety on district buses and at bus stops in a manner that supports the enforcement of state regulations and district policies and procedures. This position assists with the management of the video camera program, school bus driver/bus assistant training programs, the evaluation process of departmental personnel, and the evaluation of hazardous walking conditions. This person has primary responsibility for student ridership reports for state funding. This position provides leadership and support to transportation employees, district, and community partners, and oversees the transportation operation in the absence of the director.

Essential duties and responsibilities include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Oversee and operate a transportation computer routing and scheduling system
• Oversee the development, implementation, and monitoring of bus runs, bus routes, and bus stops for peak safety and efficiency
• Manage and prepare OSPI annual ridership reports. Act as liaison with OSPI and the State Auditing Office on matters related to ridership
• Interpret data requirements and plan for implementation of new procedures including training staff and monitoring data integrity
• Brief drivers and post current information regarding special requirements, road conditions, routing, and out-of-the-ordinary conditions
• Help make recommendations for school and transportation operations during inclement weather periods
• Maintain strong public relations through proactive problem solving; maintain confidentiality
• Collaborate with district webmaster to provide information for on-line forms in regards to transportation. Monitor published data for accuracy and effectiveness
• Coordinate with transportation staff, student support services staff, instructional technology staff and schools for smooth flow of information from various database products including student management system and Versatran. Provide technical assistance to staff and others in the development, documentation and training of programs and procedures for data synthesis in the various products
• Communicate concerns regarding students' inappropriate behavior on buses or at the bus stops to parents, appropriate school personnel, the director of transportation, school security, and the executive director of student support services as needed
• Promote positive communication between the transportation department and all customers, and address customer concerns
• Oversee the maintenance of the database of school bus write-up reports that are used for progressive discipline of bus riders; prepare reports, analyze incidents, and make recommendations to director of transportation or driver training department as needed
• Provide information for use in budget development
• Facilitate district planning, community goals, and objectives relative to individual building needs
• Continuously evaluate programs and make appropriate recommendations for changes to insure a safe operation
• Assist in the annual evaluation process of all transportation employees and in discipline decisions
• Enforce safe driving rules and policies ensuring compliance with local and state regulation and district policy
• Maintain confidentiality

Other responsibilities:

• Oversee the transportation operation in the absence of the director
• Provide support and reinforcement necessary to establish and maintain good staff morale
• Attend driver-parent meetings when necessary
• Assist in the development and management of the school bus driver/assistant training, in-service, and re-training programs
• Assist in the general office routine

Required qualifications:

• Education and experience: High school graduation or equivalent
• Four (4) years of increasingly responsible experience in a major transportation system
• One (1) year supervisory experience

Additional requirements:

• Pupil Transportation Management Program or commitment to enroll within the first 6 months of hire and complete the program at CWU
• Training and experience with computer programs, specifically routing and word processing
• Demonstrate sound, immediate decision-making in critical/emergency situations and communicate concise procedures for others to follow

Preferred qualifications:

• Experience or advanced education in training principles and practices

Condition of employment:

• Criminal background clearance
• Work scheduled hours on a consistent basis
• Possess valid Washington state driver's license with all school bus driver endorsements or obtain within 6 months

Knowledge of:

• Transportation computer routing and scheduling system
• District planning, community goals and objectives relative to individual building needs
• Safety standards, laws, codes, rules, regulations, policies and procedures relating to pupil transportation
• Employment laws and personnel practices
• Collective bargaining agreements

Ability to:

• Provide leadership and support to a diverse group of individuals
• Operate a computer using a variety of software applications, including word processing
• Communicate effectively verbally and in writing
• Organize, set priorities, coordinate activities, and attend to detail
• Work in a fast-paced, stressful, self-directed work environment
• Demonstrate proficiency using an e-mail system
• Demonstrate exemplary customer service and have the ability to effectively interact with administrators, office, support and teaching staff, applicants and other community members
• Remain flexible
• Cope with frequent interruptions and shift priorities to meet required deadlines
• Attend to detail and follow tasks through to completion
• Exercise initiative, make independent decisions, multi-task and follow through on assignments
• Demonstrate work as a team member and resolve conflicts
• Resolve routine problems and make decisions within established parameters
• Cope with and assist angry or distraught staff, applicants, and other community members
• Maintain a high level of confidentiality
• Maintain effective working relationships with individuals and groups in a multicultural and diverse community
• Practice ethical and professional standards of conduct including the requirements of confidentiality
• Abide by Federal Way Public Schools' policies and procedures
• Perform the essential functions of the job with or without reasonable accommodations

Required knowledge, skills and abilities related to cultural competence and equity:

• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the district
• Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools' commitment to "Each Scholar: A Voice. A Dream. A Bright Future."
• Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage

Physical demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee will regularly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee is frequently required to squat, kneel, and use hands for fine manipulation. The employee will frequently be required to sit, climb stairs/ladder, lift and reach overhead, crawl, and lift/carry. The employee must constantly lift/carry up to 10 pounds and will occasionally lift/carry a maximum of 35 lbs. The employee is occasionally required to push/pull a maximum weight of 200 pounds.

Work environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This position regularly works in indoor and outdoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. The position constantly deals with interruptions and frequently deals with angry and distraught employees and community members. This position experiences inflexible deadlines and is occasionally required to operate equipment in inclement weather.