Purchasing & Supply Chain Coordinator

Job Description

Job Description

Description:

Position Summary

Borg Design is seeking a detail-oriented Purchasing & Supply Chain Coordinator to support purchasing, vendor management, inventory coordination, and manufacturing operations. The position coordinates supplier quotations, purchase orders, delivery commitments, purchasing records, and material availability.

This early-career position is suited for a recent graduate, purchasing coordinator, or junior buyer who is organized, comfortable working with data, and interested in developing experience in precision manufacturing and regulated industries. The position reports to the Manager of Customer Success and works closely with Estimating, Engineering, Quality, Production, Receiving, Accounting, and Project Management.

Key Responsibilities

• Request, evaluate, and compare supplier quotations for raw materials, hardware, tooling, and outside processing services.
• Prepare, process, issue, and track purchase orders based on production schedules, job requirements, and inventory needs.
• Communicate with suppliers regarding pricing, availability, order status, and delivery commitments, and follow up on late, incomplete, damaged, or incorrect deliveries.
• Coordinate outside services such as heat treating, plating, anodizing, grinding, welding, and nondestructive testing.
• Maintain accurate supplier, pricing, inventory, purchase-order, and job-related records in the ERP system and purchasing files.
• Monitor inventory levels and support material replenishment and purchasing activities.
• Support three-way matching of purchase orders, receiving records, and supplier invoices, and assist with resolving pricing, quantity, delivery, quality, and documentation discrepancies.
• Review purchasing requirements and supplier documentation for applicable specifications, revisions, certifications, inspection requirements, and process requirements.
• Track and report supplier pricing, delivery, responsiveness, and quality performance using Excel and ERP system data.
• Identify supply chain risks, shortages, and delivery concerns and communicate them to the appropriate departments.
• Recommend practical improvements to purchasing, supplier communication, inventory, and administrative processes.
• Follow company purchasing, approval, quality, document-control, and information-security procedures.
• Support purchasing and supplier-control activities associated with internal, customer, and regulatory audits.
• Perform other related duties as assigned to support department and organizational needs.

Requirements:

Required Qualifications

• Zero to two years of experience in purchasing, procurement, supply chain, inventory, order administration, data entry, customer service, or a related function; relevant internships and entry-level experience will be considered.
• Strong communication, organization, follow-up, and multitasking skills.
• High level of accuracy and attention to detail when entering and maintaining purchasing and supplier information.
• Ability to communicate professionally with suppliers and internal departments.
• Ability to learn new systems, manufacturing processes, materials, and purchasing requirements.
• Working knowledge of Microsoft Excel and other Microsoft Office applications.

Preferred Qualifications

• Associate or bachelor’s degree in supply chain management, business, logistics, finance, operations, manufacturing, or a related field, or equivalent relevant education and experience.
• Experience in a manufacturing, machining, engineering, or high-mix job shop environment.
• Experience with manufacturing ERP or purchasing systems; JobBOSS or ProShop experience is a plus.
• Basic knowledge of metals, hardware, tooling, manufacturing processes, or outside processing services.
• Familiarity with supplier certifications, material traceability, Certificates of Conformance, and quality documentation.
• Experience supporting aerospace, defense, medical device, automotive, or another regulated manufacturing market.
• Familiarity with aerospace and defense quality, export-control, cybersecurity, counterfeit-parts, or specialty-metals requirements.

Compliance Requirements

Because this position may involve access to export-controlled technical data, Controlled Unclassified Information, or information associated with Department of Defense contracts, candidates must meet all applicable U.S. person and customer eligibility requirements. Any citizenship or work-status requirement will be applied only when required by law, regulation, contract, or the specific duties of the position.

Physical and Work Requirements

• Office-based position within a manufacturing environment, with periodic access to production, receiving, inspection, and inventory areas.
• Ability to sit or stand for extended periods.
• Ability to occasionally lift or move materials weighing up to 25 pounds.
• Regular use of computers, phones, Microsoft Office applications, and ERP systems.