Administrative Assistant - Philadelphia International Airport - PHL

About Oshkosh AeroTech, an Oshkosh company

Oshkosh AeroTech is a leading provider of aviation ground support products, gate equipment and airport services to commercial airlines, airports, air-freight carriers, ground handling and military customers. Oshkosh AeroTech offers products that make a difference in people’s lives by supporting those in our communities who do some of the toughest work. They own many of the most trusted brands in the air transportation industry, including LEKTRO®, JetAire®, JetPower®, AmpTekÔ, Jetway®, and more.

JOB SUMMARY:

This position provides general administrative and operational support for a staff of 140 leadership, mechanic, and support positions by assisting with financial and vendor-related tasks, conducting basic research, compiling and preparing required reports, handling requests for information, escorting visitors, and performing routing day-to-day activities, as requested, to support employees and help keep office operations organized and running smoothly. Works under close supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

These duties are not meant to be all-inclusive and other duties may be assigned.

• Oversee and coordinate daily office operations as directed by the Site Manager and/or Admin Supervisor.

• Process vendor invoices and create vouchers tied to the appropriate purchase orders.

• Collect and review required documentation from new vendors and assist with vendor registration.

• Reconcile vendor statements against invoices and resolve discrepancies.

• Follow up with the appropriate departments to address invoice and purchase order issues.

• Maintain detailed records of fleet related invoices and distribute registration and insurance cards as needed.

• Escort visitors, vendors, and prospective employees throughout airport facilities as needed.

• Respond to basic HR-related questions and escalate concerns as needed.

• Provide administrative support for HR functions, including onboarding, orientation, and employee badging.

• General office administrative duties, which may include maintenance of electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, maintaining files, etc.

• Perform other admin duties as required.

MINIMUM QUALIFICATIONS:

• High School Diploma or GED.

• Ability to maintain confidentiality, manage priorities, and meet deadlines.

• Strong attention to detail and ability to identify and resolve discrepancies.

• Must be eligible to obtain and maintain airport security clearance.

• Proficient with the Microsoft Suite: Excel (familiarity with Pivot Tables and VLOOKUP functions preferred), Outlook, PowerPoint, Word, etc.

PREFERRED QUALIFICATIONS:

• Excellent interpersonal communication (verbal and written) and collaboration skills.

• Previous administrative experience.

• Familiarity with EAM (Enterprise Asset Management) systems.

WORKING CONDITIONS:

• Physical Demands: Frequent - Sitting, Talking, Hearing, Visual, Typing and Manual Dexterity. Occasional - Standing, Bending/Kneeling, Walking/Running, Reaching, Lifting/Carrying and Pushing/Pulling up to <10lbs.

Pay Range:

The above pay range reflects the minimum and maximum target pay for the position across all U.S. locations. Within this range, individual pay is determined by various factors, including the scope and responsibilities of the role, the candidate's experience, education and skills, as well as the equity of pay among team members in similar positions. Beyond offering a competitive total rewards package, we prioritize a people-first culture and offer various opportunities to support team member growth and success.

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at View email address on aiapply.co.

Oshkosh Corporation is a merit-based Equal Opportunity Employer. Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.