Supervising Medical Records Specialist

Medical Records SupervisorNYC Health + Hospitals/Metropolitan is the community hospital of choice for residents of East Harlem, northern Manhattan, and neighboring communities. The hospital provides culturally-sensitive care in a welcoming and hospitable setting, emphasizing primary care medicine and utilizing the latest advances in medical science. Metropolitan delivers high quality health services with compassion, dignity, and respect to all, without exception. Since its founding in 1875, the hospital has been affiliated with New York Medical College, representing the oldest partnership between a hospital and a private medical school in the United States. Metropolitan is a part of the NYC Health + Hospitals, the largest municipal hospital and health care system in the country. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.Work Shifts9:00 A.M – 5:00 P.M Standard weekly hours: 35 hoursDuties & ResponsibilitiesPurpose of Position: Under direction, supervises, directs and coordinates several programmatic aspects of a medical record department in a health care setting. Ensures optimal utilization of resources and services and compliance with all applicable local, state, and federal rules and regulations and NYC Health + Hospitals standards of care to improve outcomes through coding and reporting; performs related work. Essential Duties and Responsibilities: 1. Supervises and trains appropriate medical record personnel. 2. Analyzes clinical records for completeness and accuracy with regard to present and potential use. 3. Performs monitoring activities, which may include studies and audits for medical research and data quality control. 4. Assigns and reassigns staff, as necessary to meet work requirements. 5. Confers with subordinate personnel, oversees, and evaluates their work performance. 6. Coordinates the work of several units of the medical record department. 7. May be assigned to instruct various groups of health care setting employees about the required format of the medical record documentation. 8. Investigates and resolves problems related to chart retrieval, requests for information from medical records, incomplete charts and other medical record functions. 9. Assists with preparations for surveys and audits. 10. Analyzes charts to ascertain compliance with federal, state, medical staff, health care setting and various regulatory agency requirements. 11. May be assigned to attend various meetings related to medical records matters. 12. Reviews and analyzes periodic reports, statistical abstracts, and other records and summaries. 13. May perform functions, duties and activities of Associate Medical Record Specialist in support of the above tasks.Minimum Qualifications1. Bachelor's degree from an accredited college or university in a health information administration (HIA) or health information technology (HIT) program approved by a nationally accredited agency (e.g., the American Health Information Management Association (AHIMA) or the Commission on Accreditation for Health Informatics and Information Education (CAHIIM)); and one (1) year of experience in coding and/or abstracting medical records in a health care setting; or 2. High school diploma or its educational equivalent, approved by a State's Department of Education or a recognized accrediting organization; and a. Completion of a coding, medical record technology or health information technology (HIT) program approved by a nationally accredited agency (e.g., AHIMA or CAHIIM); and two (2) years of experience in coding and/or abstracting medical records in health care setting; or b. Certified Coding Specialist (CCS) by AHIMA, Certified Professional Coder (CPC) by the American Academy of Professional Coders (AAPC) or Certified Medical Billing Specialist (CMBS) by the Medical Association of Billers (MAB); and two (2) years of experience in coding and/or abstracting medical records in a health care setting; or c. Four (4) years of satisfactory experience in coding and/or abstracting medical records in a health care setting, one (1) year of which must have been in a supervisory capacity; or d. A satisfactory equivalent. However, all candidates must have a High school diploma or its educational equivalent, approved by a State's Department of Education or a recognized accrediting organization.Department PreferencesKnowledge, Skills, Abilities and other Requirements: • Demonstrates knowledge and understanding of ICD-10-CM coding process • Demonstrates knowledge and understanding of the CPT-4 coding process • Demonstrates knowledge and understanding of the HCCPS coding process • Demonstrates knowledge and understanding of the OAM/NY DOH Health Commerce system to supervise the input of SPARCS correction data. • Demonstrates knowledge and understanding of the abstracting system. • Demonstrates ability to input data appropriately to the approved coding and abstracting system. • Demonstrates knowledge and understanding of the DRG grouper system • Must ensure that all medical record information is secured at all times, and confidentiality of the patient information is not compromised. • Retrieval of medical records • Job is basically a sedentary position, although incumbent must be able to handle medical record folders and carry them to and from their desk. Must be able to use computer system.BenefitsNYC Health and Hospitals offers a competitive benefits package that includes: Comprehensive Health Benefits for employees hired to work 20+ hrs. per week Retirement Savings and Pension Plans Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts Loan Forgiveness Programs for eligible employees College tuition discounts and professional development opportunities College Savings Program Union Benefits for eligible titles Multiple employee discounts programs Commuter Benefits Programs