Recruiting Coordinator

Recruiting Coordinator

Johnson Service Group (JSG) is seeking a Recruiting Coordinator for an insurance company in Irvine, California. This position is fully remote but must live in Pacific, Mountain or Central time zones. Work schedule: Monday-Friday 8:00am-5:00pm. Hourly pay: $22.00 per hour

Job Description

This position reports directly to the Manager, Human Resources. This role is responsible for supporting the organization's talent acquisition life cycle, which consists of sourcing candidates for open positions. Sourcing candidates' responsibilities include, screening resumes, scheduling and facilitating interviews with candidates, determining and facilitating job offers, managing background checks, assisting new hired employees with onboarding paperwork, and supporting onboarding.

Administrative & Reporting

• Assist recruitment with creating job descriptions, posting requisitions, and acquiring approvals.
• Provide administrative support to Recruiter, including creating offer letters and new hire packets.
• Manage candidate engagement during the entire recruitment cycle.
• Complete and regularly update data entry of candidates contact information, documentation, interview notes and communications with candidates.
• Keep internal managers informed about the status of open positions.

Talent Acquisition

• Collaborate directly with the Company's internal Recruiter to call on potential job candidates, conduct initial phone screen, arrange interview appointments, facilitate pre-employment background screening, preemployment drug testing, send interview confirmations and notices.
• Prescreen candidate applications and assess applicants' relevant knowledge, skills, experience, and competencies.
• Collaborate with the talent acquisition team to improve existing processes or create new ones.
• Process new hire files and other administrative recruiting work.
• Assist newly hired employees with new hire paperwork, review their I-9s, and process E-Verify.
• Foster long-term relationships with past applicants and potential candidates.
• Coordinate interview scheduling between applicants and hiring managers and send out interview confirmation emails to candidates.
• Function as a point of contact and build candidate relationships during the selection process.

Temporary Staff

• Collaborate with the temporary staffing agencies to secure necessary staff, in line with organizational needs.
• Build and maintain strong relationships with both temporary workers and hiring managers to ensure a positive experience for all parties.
• Evaluate candidates through interviews, and skills assessments to ensure they meet the requirements of the role.

Human Resources Administrative Support

• Collaborate with HR colleagues, members of management, other company-wide subject matter experts, and members of management to contribute to the Company's newsletter. This may include writing and editing.
• Provide support to special ad-hoc projects like uploading benefits information into the payroll/HRIS system.
• Aid in tracking and editing changes to job descriptions to ensure the most current iteration is posted on the Company's Intranet.

Qualifications:

• BA/BS degree in Human Resources (HR) or related discipline and two (2) to four (4) years of direct experience working as a full-cycle recruiting coordinator in a high-volume recruitment environment or six (6) years of direct experience as a Human Resources Coordinator in a mid-sized company, preferred.
• Moderate knowledge of California employment laws, fair hiring, and other human resource compliance issues.
• Experience working with social media, job placement agencies, outside recruiters, and online job search engines.
• Strong written and verbal communication skills to effectively communicate with all levels of staff.
• Strong ability to work independently and efficiently in a multi-project, high paced environment.
• High level diligence with strong ethics to maintain strict confidentiality.
• Proficient in end-user software programs (e.g., word-processing, spreadsheet software, applicant tracking systems, and human resources information systems).
• Experience working in applicant tracking systems (ATS). Jobvite knowledge a plus.

JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

JSG (Johnson Service Group, Inc.)