Project & Compliance Admin

Job Description

Job Description

Position Objective: The Project & Compliance Admin is responsible for maintaining effective communication between the Installation and Sales Teams, and coordinating with the Service in relation to the planning and completion of installation projects. This role also coordinates joint activities and exchange of information, including the coordination of all activities associated with the procurement of materials and supplies for the projects. Tasks also include job costing and maintaining safety compliance via portals, customer questionnaires and company-wide initiatives.

Reports to: Executive Vice President

Position Responsibilities:

Compliance Responsibilities

• Evaluate, assess and alter safety procedures and policies for the benefit of employees and clients
• Maintain websites for ISNetworld, Avetta, and other customer related safety portals
• Prepare and conduct safety training sessions for employees and vendors
• Ensure compliance with all regulatory bodies and standards (including OSHA, EPA, etc.)

Project Coordination

• Create job folders, and ensure information submitted by Sales Team is accurate
• Manage purchase orders to all vendors for projects
• Generate and properly complete Work Orders
• Send contract to billing for invoices ( deposit, progress, final )
• Keep updated project folders with all pertinent information
• Update Project spreadsheet with job information
• Keep updated job files in G drive
• Job costing
• Provide Installation Manager with info for effective scheduling and purchasing decisions
• Maintain communication with the Installation Manager to ensure team is prepared
• Acquire pricing from vendors, and maintain list of reliable vendors in service areas
• Project coordination with project setup ( equipment rentals, concrete vendors, etc. )
• Work closely with Installation and Sales Teams until projects are completed
• Prepare billing packets for Installation
• Maintain Installation Team schedules in Salesforce

Environment :

• Duties to be performed at Advance Scale locations; travel for meetings at customer sites may required.

Minimum Requirements:

• Working knowledge of Microsoft 365 software and applications, including Excel and Teams
• Ability to qualify customers’ needs ( environment, capacity, limits, etc .)
• Demonstrate reliability and aptitude necessary to handle multiple tasks at once
• Excellent communication skills and problem solving skills
• Ability to effectively present information and respond to questions from groups of managers and customers

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Our customer relationships have been the foundation on which our second generation family business has grown since 1973, when ADVANCE was founded by Jim and Sheila Santarpio. Since then, dedication, professionalism, and integrity have positioned us as a leading provider of weighing system solutions throughout the Mid-Atlantic region and Northeast corridor.

Recognizing how changes within the weighing industry affect your daily operations, we structured our offerings into four key divisions. These divisions are designed to function independently of, or in conjunction with each other; providing you access to all of ADVANCE’s services. Furthermore, each area is handled exclusively by technically trained ADVANCE personnel.

ADVANCE is dedicated to providing the highest quality weighing systems, services, technology, and technical support and is committed to exceeding our customer’s expectations. ADVANCE incorporates its ISO Quality Management System at all levels of engagement to ensure continual process improvement.

Company Description

Our customer relationships have been the foundation on which our second generation family business has grown since 1973, when ADVANCE was founded by Jim and Sheila Santarpio. Since then, dedication, professionalism, and integrity have positioned us as a leading provider of weighing system solutions throughout the Mid-Atlantic region and Northeast corridor.\r\rRecognizing how changes within the weighing industry affect your daily operations, we structured our offerings into four key divisions. These divisions are designed to function independently of, or in conjunction with each other; providing you access to all of ADVANCE’s services. Furthermore, each area is handled exclusively by technically trained ADVANCE personnel.\r\rADVANCE is dedicated to providing the highest quality weighing systems, services, technology, and technical support and is committed to exceeding our customer’s expectations. ADVANCE incorporates its ISO Quality Management System at all levels of engagement to ensure continual process improvement.