Administrative Specialist

Administrative Specialist Posting Details Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below. Position Information Job Title Administrative Specialist Applications Accepted From Public: Open to the public , University Wide, AFSCME 3200 University Wide Special Instructions to Applicants This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first. Please note, this position requires the successful candidate to work on the Lancaster Campus during business hours and employment is contingent upon the successful completion of a criminal background check. Department specific functions include: Faculty/Campus Support - Assist faculty and serve as the contact for other campus' faculty teaching over the OULN system with course materials. Work closely with faculty on special projects/committees. Collect and maintain records of each semester's course syllabus, faculty office hours and course textbook information. Maintain various databases. Work closely with the theater director to edit and print each production's playbill as well as assist with entering licensing agreements and ordering. Create and administer surveys using the university software to capture information for various projects. Finance - Place orders for supplies and equipment as needed, assist with faculty and/or staff travel arrangements and create expense reports using the University system. Utilize the University procurement system to enter service agreements, orders, and payment requests. Work with suppliers to become vendors in the system. Submit invoices for processing payments to Accounts Payable. Maintain data and information for professional development funds and internal grant funding. Event Planning - Provide administrative support for various workshops and conferences. Includes but not limited to surveys, editing brochures and programs, tracking registrations and payments, sponsors and vendors, and planning logistics of the event(s). Provide backup/coverage in other areas on campus as needed such as Student Services, Cashiering or Testing, etc. Collaborate as an integrated member of the campus in campus meetings, programs, activities and events. Other duties as assigned. This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Job Responsibilities May supervise or oversee the work of Technical & Administrative Support staff and/or student employees. Resolves complex and unique problems that require an ability to interpret established policies and procedures. Oversees department unit administrative processes. Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes. Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments. Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals. Manages academic courses and textbook information. Plans and maintains website as well as other department publications. Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures. Minimum Qualifications Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education, training, and experience is acceptable. Preferred Qualifications Working Conditions/Physical Demands Department LNCSTR Student Services Pay Rate The hourly rate starts at $16.84. The final offer will be commensurate with the candidate’s education and experience in relation to the minimum qualifications for the position. Pay is accompanied by Ohio University’s generous benefits package, which includes: Free tuition for employees and dependents Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance An excellent retirement plan with up to a 14% employer contribution Wellness programs, on-site wellness facilities, and a robust employee assistance program Paid parental leave, adoption reimbursement, and more Total Compensation Estimator (For Full-Time Benefits Eligible Employees) Applicant Documents Required Documents Resume/Curriculum Vitae Cover Letter References Optional Documents Posting Specific Questions * Please indicate how you learned about this posting. The Athens Messenger The Chronicle of Higher Education Ohio University employee OHIO Jobs Line (phone) Employment Agency Posted Announcement Professional Association Social Media (LinkedIn, Twitter, etc)

OTHER

Please select an option that best represents your current status: I am a current Ohio University employee and NOT currently serving a probationary period. I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period. I am a current Ohio University Student employee. I am not an employee of Ohio University. Please indicate your highest level of education. no HS diploma or GED HS diploma or GED Associate's degree Bachelor's degree Bachelor's degree plus some work towards graduate degree Master's degree Ph.D. or equivalent Will have earned Ph.D. by time of appointment Please indicate your level of experience with administrative support / office management. no related experience Less than 1 year At least 1 year, but less than 3 years At least 3 years, but less than 5 years At least 5 years, but less than 7 years 7 or more years Contact Applicants may contact this person if they have questions about this position. Kim Hayden, View email address on click.appcast.io Non-Discrimination Statement Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer. Job Details Job Open Date 08/28/2026 Posting Close Date Please apply by September 24, 2026 Job Category Classified AFSCME 3200 Campus Lancaster, Ohio Hours of work are Monday through Friday, 8:00 am to 5:00 pm with one hour for lunch. Based on departmental needs, some evening and weekend hours will be required. Expected hours worked per week 40 Expected duration of assignment on-going Other Details Job Information Employment Type full-time regular Job Family/Subfamily Administrative Services-Generalist Career Track & Level TAS3 Pay Grade AF3200 |14| Clery Act Annual Safety and Fire Report Clery Act Statistics To view the Clery Act Annual Safety and Fire Report Ohio University Human Resources | Grosvenor West 103 | 1 Ohio University | Athens, OH 45701| T: View phone number on click.appcast.io | F: View phone number on click.appcast.io #J-18808-Ljbffr Ohio LLC