Administrative Assistant - Maintenance

About Company: About Tarter Since 1945, Tarter has been building more than gates and equipment-we've been building careers, communities, and a proud legacy of American manufacturing. As the largest manufacturer of farm gates and animal management equipment in North America, our products help farmers, ranchers, hobbyist, and property owners work smarter and safer every day. Headquartered in Dunnville, Kentucky, we pair small-town values with big opportunities. At Tarter, your ideas matter, your work is valued, and what you do makes a real impact for customers across the country. Whether you're on the shop floor, supporting customers, engineering solutions, or leading teams, you'll find a workplace grounded in integrity, innovation, and teamwork. We believe in doing things the right way-and taking pride in work well done. Join us and help shape the future of American manufacturing. About the Role: The Administrative Assistant - Maintenance plays a critical role in supporting the maintenance department within a manufacturing environment by ensuring smooth and efficient administrative operations. This position is responsible for coordinating maintenance schedules, managing documentation, and facilitating communication between maintenance teams and other departments. The role requires meticulous attention to detail to track work orders, inventory supplies, and maintain accurate records of maintenance activities. By providing timely administrative support, the assistant helps minimize equipment downtime and contributes to overall operational efficiency. Ultimately, this position ensures that the maintenance team can focus on technical tasks while administrative processes are handled effectively and professionally. Minimum Qualifications: High school diploma or equivalent required; associate degree or higher in business administration or related field preferred. Proven experience in an administrative support role, preferably within a manufacturing or maintenance environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with maintenance management software or enterprise resource planning (ERP) systems. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Excellent written and verbal communication skills. Preferred Qualifications: Experience working in a manufacturing setting with exposure to maintenance operations. Familiarity with safety regulations and compliance standards relevant to manufacturing and maintenance. Basic understanding of mechanical or electrical maintenance concepts. Ability to use computerized maintenance management systems (CMMS) such as SAP, Maximo, or similar platforms. Additional certifications in office administration or maintenance coordination. Responsibilities: Coordinate and schedule maintenance activities and service appointments to optimize workflow and minimize production interruptions. Maintain and update maintenance records, work orders, and equipment logs to ensure accurate documentation and compliance with company policies. Assist in managing inventory of maintenance supplies and parts, including ordering and tracking deliveries to prevent shortages. Serve as a liaison between maintenance personnel, management, and other departments to facilitate clear communication and timely resolution of issues. Prepare reports, correspondence, and presentations related to maintenance operations and performance metrics. Support the maintenance team with administrative tasks such as filing, data entry, and maintaining digital and physical records. Ensure compliance with safety regulations and company standards in all administrative processes related to maintenance. Skills: The required skills enable the Administrative Assistant to efficiently manage scheduling, documentation, and communication tasks that are essential for maintenance operations. Proficiency in Microsoft Office and maintenance software allows for accurate data entry, report generation, and inventory tracking, which supports decision-making and operational continuity. Strong organizational and multitasking abilities help the assistant prioritize urgent maintenance requests while maintaining routine administrative duties. Effective communication skills facilitate collaboration between maintenance teams and other departments, ensuring clarity and timely updates. Preferred skills, such as familiarity with CMMS and basic maintenance knowledge, enhance the assistant's ability to understand technical requirements and contribute more effectively to the maintenance workflow. Tarter LLC