eDiscovery Project Manager

Location: Austin, TX Brief Job Description Make an impact with a career at the Texas Health and Human Services Commission (HHSC) Office of Inspector General (OIG)! The OIG seeks an experienced eDiscovery Project Manager (Project Manager IV) to join the Chief Counsel’s Litigation Section. The eDiscovery Project Manager will perform advanced work managing the OIG’s eDiscovery projects in support of administrative enforcement litigation matters, investigations, and other projects. This role requires exceptional project management, communication, litigation support, vendor collaboration, and technical coordination skills. Benefits Comprehensive benefits include 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time off benefits, and numerous opportunities for career advancement. Responsibilities Leading and managing end‑to‑end eDiscovery projects. Coordinating technical support with internal Information Technology (IT) teams, vendor consultants, legal staff, and program experts. This includes utilizing the current eDiscovery solution, deploying new solutions, developing system documentation, policies, training materials, and troubleshooting system issues. Providing general litigation support; preparing reports reflecting performance measures, project status, and other metrics; and performing related administrative duties as directed by Chief Counsel leadership. The eDiscovery Project Manager reports to the Office Manager and works under the general direction of the Director of Litigation with considerable latitude for initiative and independent judgment. Essential Job Functions Lead and manage projects through the full eDiscovery lifecycle, from identification and preservation to collection, processing, review, and production. Develop project plans, monitor progress, and resolve issues as required to meet established goals and deadlines. Coordinate team meetings to identify scope, milestones, and deadlines. Advise legal and investigative staff on best practices and standard technical approaches. Anticipate and proactively address case team needs. (20%) Manage records and data collected internally and shared between parties. Collaborate with external parties to effectuate data exchange. Develop load files. Prepare data for examination, review, and production. Document and report on all eDiscovery activities. Maintain defensible production logs and chain‑of‑custody documentation. Assist with preparation of privilege logs, redactions, and confidentiality designations. Implement production quality control processes. (20%) Play a key role on the cross‑functional agency project team to implement the OIG’s new eDiscovery solution. Collaborate with internal IT project teams, vendor consultants, legal staff, and program experts on planning, configuration, integration, and deployment of the solution. Identify current data sources, operational and technical requirements, and training needs. Solicit input from users. Assist with User Acceptance Testing (UAT) activities. Provide status reports to OIG and Chief Counsel leadership. (20%) Work with internal IT project teams, vendor consultants, and legal staff to develop policies and processes, training materials, user guides, and workflow documentation. Train users on eDiscovery concepts, applications, and effective methods of document review. Provide ongoing user support and guidance regarding eDiscovery processes. Troubleshoot workflow and system issues. Coordinate resolution with vendor consultants and internal IT teams. Assist with user access management. (15%) Provide general litigation technology support. Develop presentations and reports. Coordinate with HHSC’s Office of Chief Counsel to implement and track legal holds. Assist with trial preparation. (10%) Assist with monitoring vendor performance, contract compliance, and operational effectiveness. Assist with strategic planning for eDiscovery operations, technology enhancements, and process improvements. Maintain relevant knowledge necessary to perform essential job functions. Proactively monitor trends and emerging capabilities for litigation support and eDiscovery technology. (5%) Represent the OIG in workgroups, committees, and meetings. Lead process improvement initiatives in the area of litigation support. Build effective business relationships with OIG leadership and program areas, HHSC program areas, federal and state agency personnel, and other external stakeholders. (5%) Perform related work as assigned. Keep supervisor informed as required or as necessary. (5%) Knowledge, Skills, and Abilities Knowledge of legal principles, practices, proceedings, and terminology related to litigation and eDiscovery. Knowledge of eDiscovery lifecycle principles and litigation support practices. Knowledge of document review platform best practices. Knowledge of the Electronic Discovery Reference Model (EDRM). Knowledge of technology‑assisted review (TAR) principles and methodologies. Knowledge of project management methodologies. Knowledge of information security procedures, laws, and requirements related to protecting highly sensitive healthcare, financial, criminal justice, and privileged information. Skill in communicating professionally and effectively orally and in writing and in presenting information. Skill in organizing and leading project teams. Skill in planning, developing, managing, executing, and completing complex projects. Advanced skill in use of computer software applications including Microsoft Office, Adobe Acrobat Pro, data analytics tools, and database programs. Advanced skill in use of eDiscovery systems and software, including Relativity, RelativityOne, Everlaw, Clearwell, Encase, or similar technologies. Skill in developing search strategies, building complex queries, and using Boolean operators. Skill in developing and preparing complex reports, writing summaries, and interpreting data. Skill in coordinating with legal teams, internal and external stakeholders, IT teams, and vendor consultants on litigation and discovery issues. Skill in vendor coordination and communication. Skill in drafting, proofreading, editing, formatting, and finalizing documents including policies, procedures, training materials, presentations, spreadsheets, and reports. Skill in training attorneys, legal staff, investigators, non‑legal personnel, and others on eDiscovery concepts, processes, and technology. Skill in handling multiple tasks, prioritizing, and meeting deadlines. Skill in exercising sound judgment and effective decision making. Skill in collaborating and establishing and maintaining effective working relationships. Ability to establish project goals and objectives, manage project activities, and complete projects in accordance with established deadlines. Ability to analyze workflows and recommend process improvements. Ability to communicate technical concepts to non‑technical audiences. Ability to create graphic and audio/visual presentations. Ability to work more than 40 hours per week as needed and in compliance with the FLSA. Ability to travel (including overnight travel) up to 10%. Registrations, Licensure Requirements or Certifications Project Management Professional (PMP) certification is preferred. Initial Screening Criteria Graduation from an accredited four‑year college or university. A major in computer science, information management, information systems, business administration, or a related field is generally preferred. Any one of these criteria could substitute for up to two years of college: Certified E‑Discovery Specialist (CEDS) certification (Association of Certified E‑Discovery Specialists). Relativity or other eDiscovery platform administrator or user certification. Two additional years of full‑time professional eDiscovery project management (or closely related litigation support) experience in a legal practice environment. Five years of full‑time, professional experience performing end‑to‑end eDiscovery project management in a legal practice environment, from identification through collection, processing, review, and production, using Relativity, RelativityOne, Everlaw, Clearwell, or similar eDiscovery platforms. Work performed must have included coordinating with technical teams and vendor consultants, reporting on eDiscovery activities, training users, and developing written processes and job aids. Military, Reservists, Guardsmen, or Veterans Active‑Duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position are specified in the Texas State Auditor’s job descriptions and cross‑walk guides. ADA Accommodations HHSC will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If assistance is needed to complete the online application or interview process, please notify the applicant services contact. Pre‑Employment Checks and Work Eligibility Selected candidates may be required to pass background and other due diligence checks. HHSC uses E‑Verify and requires I‑9 documentation on the first day of work. Telework Disclaimer This position may be eligible for telework subject to state and agency telework policies and supervisor discretion. Nearest major market: Austin #J-18808-Ljbffr