Recreation Office Administrator (N10)

Overview The Department of Recreation and Parks Department develops and implements quality recreation and leisure programs, activities, and events for all citizens of Annapolis, regardless of financial, economic, or educational status. Additionally, the Department maintains and preserves the City’s park system, open spaces, and trails. This is a quasi-essential position. This is responsible administrative work in the Pip Moyer Recreation Center overseeing and administering daily activities and functions for payroll, budget, financial tasks and other administrative operational areas to ensure compliance with budgetary and program guidelines. Work is performed with considerable independence within established guidelines. Note: The duties and responsibilities enumerated in this job description are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all the job duties of all positions in the job classification. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily, with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Responsibilities Administers payroll, budget, and other financial activities to maintain accurate budget accounting for all department operational expenditures. Performs and oversees a variety of financial activities for Front Desk operations and the Finance Department, including maintaining and monitoring spending on the department Purchase Card and rectification of all P-card transactions. Maintains budget operations. Oversees purchase order activities and ensures funding availability. Oversees the activities for bi‑weekly department payroll and registration of program participants. Processes collected fees, refund requests, and charges for Department‑sponsored classes. Maintains a variety of financial records for deposits from fees and charges for Department‑sponsored classes, facility rentals, sports team franchises and municipal swimming pool usage. Processes worker’s compensation and insurance claim forms. Maintains time‑keeping records and enters bi‑weekly payroll in Munis for assigned full- and part‑time employees. Approves payroll “batches” for each payroll supervisor. Submits new hire information to Human Resources and maintains current personnel information in Department files. Oversees service and maintenance of copier, vending, and other office machines. Collects data metrics. Performs other duties as assigned. Knowledge, Skills, and Abilities Knowledge of administrative and management practices and procedures. Knowledge of department accounting and financial rules, research techniques, methods, and procedures. Knowledge of principles and practices of business communication; department operations, services, and policies. Knowledge of computer usage and related software. Ability to interpret and apply departmental policies and regulations. Ability to organize and manage multiple priorities and exercise sound independent judgment. Ability to compile and maintain extensive records and prepare reports. Ability to communicate effectively in writing and orally. Ability to assemble and collect data metrics. Ability to maintain purchase cards. Minimum Qualifications Graduation from an accredited college or university with an Associate’s degree with coursework in Business Administration or related; and three (3) years of extensive experience with office management, financial record keeping, and customer service, or an equivalent combination of education and experience to meet the required knowledge, skills, and abilities of the position. Special Qualifications Consent to chemical substance screening consistent with mandated Federal, State, and City guidelines and programs, to include random tests for the detection of drug or alcohol use. Physical and Mental Demands The work is sedentary and generally the employee may be required to speak, walk, stand, bend, and/or carry light items to include paper, books, or files. The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: feeling ability to perceive attributes of objects by touching with skin, dexterity ability to pick, pinch, type, or otherwise work primarily with fingers; handling ability to pick, hold, or otherwise work primarily with the whole hand; hearing ability to perceive the nature of sounds at normal speaking levels; kneeling ability to bend legs at the knee to come to rest on the knee or knees; lifting ability to raise objects from a lower to a higher position or move objects horizontally; mental acuity to make rational decisions through sound logic and deductive processes; reaching ability to extend hand(s) and arm(s) in any direction; repetitive motion of the wrist, hands, and/or fingers; speaking ability to express or exchange ideas by means of spoken word; visual ability to effectively operate office equipment including copier, computer, etc.; walking ability to move about on foot to accomplish tasks, particularly for long distances or move from one work site to another. Work Environment The work environment entails minimal discomforts that may be associated with an office environment. Work is performed in a safe and secure work environment that may periodically have unpredictable requirements or demands. #J-18808-Ljbffr City of Annapolis