Human Resources Assistant

Human Resources AssistantCreating awesome experiences …it's why we get out of bed in the morning. Kick-ass catering …it's what we do, and what we've been doing for more than 50 years. And if we've learned one thing during that time, it's that catering is so much more than providing incredibly tasty food. To be the BEST, we need the BEST, and that means we need teammates who are: passionate, poised, positive, and who put people first.This is Butler's Pantry. And we are looking for someone who lives to serve and knows that teamwork is the foundation of success to be our Human Resources Assistant. This person might also identify as: organizational guru, communicator extraordinaire, champion of people, company culture advocate.The Human Resources Assistant provides support to the Director of Human Resources by completing a variety of administrative services to ensure efficient operations of the Human Resources Department. The Human Resources Assistant must be a positive ambassador for Butler's Pantry. This position assists in administrative support for the full employee life cycle including recruitment, onboarding, new hire processing, maintenance of personnel records, completing necessary compliance audits, offboarding, and other tasks as assigned.Essential responsibilities include attracting the best of the best by:Assist in the creation of job descriptions and post and maintain job ads through ATS and/or other appropriate platformsTrack incoming candidates, review resumes, and send to hiring manager for reviewConduct phone screenings and schedule interviews; conduct interviews for event staffCreate offer letters and initiate background screensAttend job fairs and identify other recruitment opportunitiesOnboard new employees, by:Enter new hire information into payroll system and benefits portalCollect necessary company property for new hire to have available on their first dayConduct new hire orientations for commissary and warehouse hiresSupport the Human Resources Department, by:Become a subject matter expert on the company's HRISRespond to employment verifications, unemployment claims, garnishments, etc.Perform general administrative duties such as: data entry, collect and sort HR mail, miscellaneous projectsAssist with employee and supervisor requests in a confidential mannerCreate and maintain personnel filesAssist in the maintenance and upkeep of HR digital files within shared folders, Microsoft Teams, etc.Complete various audits for compliance purposes (i9s, Hep A, ACA compliance, etc.)Participate and help drive culture initiativesAssist the Service Team, by:Conduct interviews for Event Staff positionsOversee uniform inventory and distributionUpkeep employee records for ServSafe and TIPS; organize annual trainingsEnter new hires into Nowsta and assist in scheduling orientationTrack referrals and new hire bonusesProvide general office support, by:Train on Front Desk duties and fill in in the absence of the Office AdministratorAssist in the management of the FOB system, including creation and deactivation of FOBS when necessaryAssist with special projects as assignedLead by action and by example (the stuff that makes an impact):Be a MIBE (Make It Better Everyday) LeaderDisplay a professional appearance and demeanor at all timesAct as an ambassador of the Company by sharing the Company's core values, vision and direction with others.Additional qualifications and requirements:High School Diploma or equivalent required, Bachelor's Degree in Human Resources Management or Business Administration preferred. At least 1 year of administrative, clerical or HR support experience.Ability to interact with people with ease, using highly developed interpersonal skillsAbility to work with confidential and sensitive informationProfessional appearance and conductCapacity to execute several projects and activities at the same timeComputer proficiency, including Microsoft Teams, Outlook, Word and ExcelAbility to maintain positive working relationships with all departmentsMature, independent judgment and ability to handle fast pace, stress and change, in a professional mannerExcellent verbal and written communication skillsCompetence to follow and enforce policies and proceduresHigh integrity and strong work ethicCapacity to use good judgment and decision-making skillsOur promise to you: Traditional Benefits:Competitive compensationHealth & dental coverageVoluntary vision, short-term disability, life insurance plansEmployer-paid long-term disability and life insurance plansEmployer-paid employee assistance plan (EAP)Immediate access to paid-time off (including new parental leave) that accrues based on tenureVoluntary flexible spending account & 401K with employer matchNon-traditional benefits:Flexible hours (business driven)Ability to work remotely, occasionally & when appropriateDaily team lunchCultural benefits:A dedication to MIBE – finding ways to make it better everydayAn effort to create true work/life integration for all team membersLeadership expectations in every positionRegular employee appreciation events (happy hours, coffee trucks, spirit days, donut parties, holiday luncheons…)A focus on creating opportunities for all – team members, community partners & vendors included.