HR Coordinator

Job Description

Job Description

Position Overview

HR at The Plastics Clinic is different. This department has a vision: To be the place people spend the rest of their careers trying to find again . Our mission? We take care of the people who take care of our patients . An HR Coordinator at The Plastics Clinic is the heart of the employee experience. Not only are they keeping HR administration running smoothly across all 5 entities (more to come...), but they ARE HR. This person loves to provide answers quickly to employees who are confused or perhaps unsure. They take the time to say hello to the team members, asking them about their day and getting to know the human, not just the employee. They take pride in setting up a new hire for success or ensuring that an employees transition out is supported and smooth. They hold themselves to a high standard of excellence and never grow complacent, always challenging themselves and leveling up. This person is dedicated to creating the best employee experience possible and has an unsatiable thirst for growth and knowledge. Again, HR at The Plastics Clinic is different. While our team is striving to be the best of the best in plastic surgery & wellness, our HR team is striving to be the best of the best in employment practices & employee experience. Sounds like you? Keep reading.

• Coordinate the new-hire process: send offer paperwork, run background checks and I-9 verification, schedule orientation, and prepare first-day materials.
• Maintain employee records and personnel files in the HRIS, keeping data accurate, confidential, and audit-ready.
• Post jobs, screen applications for basic requirements, schedule interviews, and keep candidates informed.
• Process employee status changes, such as promotions, transfers, and terminations, and handle offboarding steps including exit paperwork and equipment return.
• Answer routine questions on benefits, PTO, payroll, and policies, and route complex issues to the HR Director.
• Assist with open enrollment, benefits eligibility, and enrollment changes.
• Assist with payroll processing including gathering extra pay, auditing taxes, and ensuring an accurate payroll.
• Prepare HR documents, letters, and reports, and help track headcount, turnover, and training/certification completion.
• Schedule and support HR events, trainings, and employee recognition programs.
• Support compliance tasks such as posting required notices and preparing data for audits.
• Provide general administrative support to the HR team and any other duties as assigned.

Qualifications

• High school diploma required; associate's or bachelor's degree in Human Resources, Business, or a related field preferred.
• HR certification such as aPHR, PHR, SHRM etc., is a plus.
• 1 to 2 years of administrative or HR support experience (internships count).
• Basic understanding of HR processes and employment regulations.
• Proficiency with Microsoft Office; HRIS experience a plus.
• Careful attention to detail and accuracy with records and data entry.
• Excellent written and verbal communication and a friendly, professional manner.
• Reliable handling of confidential information.
• Strong organization, time management, and follow-through; this is a position for task executors.

Working conditions

Primarily office desk work during regular business hours, with occasional but limited overtime during peak periods such as open enrollment or hiring surges.

We’re a growing, physician-led aesthetic practice with a reputation for excellence, a tight-knit team culture, and a genuine commitment to our guests and our people. We invest in training, growth, and building careers — not just filling seats. This is a foundational role that will set the tone for our growth!

Here are a few things we offer:

• Competitive compensation & continual internal review
• Comprehensive benefits package with medical, dental, vision, and retirement plan with company match
• Top-of-the-line spa perks and access to discounts
• Paid Time Off & paid holidays
• Opportunities for growth and development alongside a world-class management and clinical team

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