Administrative Assistant

Join EVSC: Transform Lives Through Education Are you passionate about making a real difference in the world? Do you believe in the power of education to transform lives? If so, we invite you to become part of our school corporation! Why Choose EVSC? Impact Lives Daily: Every day, you'll have the opportunity to inspire, guide, and empower the next generation. Your work will ripple through time, shaping not just individual lives but entire communities. Innovate and Grow: We're not just teaching we're reinventing education for the 21st century. Bring your fresh ideas and watch them come to life in our progressive learning environments. Stability Meets Flexibility: Enjoy the security of working in an essential field, coupled with a schedule that respects your work-life balance. Summers off, holidays, and predictable hours allow you to pursue your passions both in and out of the classroom. Comprehensive Benefits: Enjoy competitive salaries, excellent health coverage, robust retirement plans, and generous paid time off. Supportive Community: Join a team that feels like family. Our collaborative environment fosters lifelong friendships and professional networks. Cutting-Edge Resources: Work with state-of-the-art technology and innovative teaching tools that make learning exciting for both educators and students. Join us in our mission to educate, inspire, and empower. Together, we can build a brighter future one student at a time. We are Better Together! Apply now and take the first step towards a rewarding career that truly matters! Position Details If you're highly organized, enjoy working with people, and thrive in a role where no two days look exactly the same, this could be a great opportunity for you! As an Administrative Assistant with the Office of Schools and Instructional Core, you'll play an important role in supporting schools and district leaders through communication, coordination, data, and special projects. We're looking for someone who takes initiative, pays attention to the details, and enjoys being part of a collaborative team focused on supporting our schools and students. This non-exempt position works 52 weeks per year. Salary: $49,000 - $56,265. Salary will be commensurate with applicant's experience and work history. Summary The Administrative Assistant provides high-level administrative and operational support to the Office of Schools and Instructional Core, requiring initiative, organization, discretion, and sound judgment in handling confidential and sensitive information. The position will coordinate communication, data and reporting, staffing and enrollment information, grants, and cross-departmental initiatives while serving as a primary point of contact for the office. Essential Duties And Responsibilities Other duties may be assigned. Establish and maintain good working relationships with corporation staff members, general public, public agencies, and other school corporations regarding school related support and issues, while providing excellent customer service. Receive and disseminate critical information in a calm, supportive and professional manner. Prepare standard communication materials including letters, communications, complex reports, and other documents as requested. Gather and organize school and district data as needed by OSIC staff. Prepare documentation for state and federal reports and support school staff in meeting reporting expectations. Collaborate across departments to coordinate grant tracking, reporting, and related documentation to support compliance with grant requirements and deadlines. Coordinate with multiple departments to gather, maintain, and communicate staffing and enrollment information to support district planning and operational needs. Develop, create, and maintain data tracking systems to organize information, monitor trends, and support accurate and timely reporting. Coordinate and process requests for public information, surveys, and reports in compliance with state and federal laws. Assist in preparation of information for board meetings. Monitor and track Indiana education laws to comply with state legislation changes. Maintain OSIC budget and prepare related budget reports for OSIC. Prepare purchase orders, process expenses, and arrange for travel for the OSIC. Maintain department supplies, ordering and refilling as necessary. Coordinate scheduling district events coordinated by OSIC and assist in balancing conflicting priorities. Coordinate training and meetings/conferences for OSIC. Assure appropriate facilities are arranged, logistics coordinated and manage details appropriately. Prepare and maintain payroll and attendance records for OSIC staff. Prepare reports for Indiana Department of Education (IDOE). Lead communication efforts for OSIC to internal and external staff members through established communication tools (i.e. Connect, Workplace). Special projects as assigned. Greet visitors and handle their inquiries and direct them to the appropriate persons according to their needs. Provide support, communication and management of grants as needed. Provide additional support to the subsequent departments. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion. Maintain regular attendance. Job Specific Skills And Abilities Ability to operate personal computers and skilled in Google, Microsoft Office and prepare professional presentations, documents and other materials. Ability to establish and maintain effective working relationships with staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board of School Trustees policies. Essential Skills And Abilities Work collaboratively with EVSC employees, vendors and community partners in a teamwork-driven environment Strive to be innovative in continuously improving processes for district-wide success Provide excellent service in all forms of communication with a results-oriented customer-driven focus Successful in working effectively and efficiently in a high pressure, time-sensitive environment Ability to internally motivate, think critically, and initiate strategic improvement Exude a positive and dependable work ethic Highly organized with attention to detail Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School diploma or general education degree (GED) required. Office experience required. Highly proficient in the use of technology and software, including, but not limited to, Microsoft Office with extensive experience in Excel and Word, and Google applications. Experience with Powerschool preferred. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from administrators, teachers, school board members, and the general public. Mathematical Skills Ability to work with mathematical concepts such as probability, and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to prepare, project, monitor and document funds from multiple sources. Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions in mathematical or diagram form and deal with several abstract and concrete variables. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, and hear. Occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision and peripheral vision, depth perception, and the ability to adjust focus. Occasionally life or move up to 50 pounds. Must be able to push items of 50 pounds or more, such as pushing materials on a cart. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level may vary depending upon the daily activities within the work environment, such as the number of people in the office. The work environment is frequently interrupted as the employee must meet multiple demands from many people. The employee must constantly work to meet deadlines. The employee may work irregular or extended hours. Questions Regarding This Opportunity? If you have any questions, please e-mail Katie Johnson at View email address on click.appcast.io. You will receive a response within 24-48 hours.