Payroll Assistant

Description

POSITION SUMMARY: The Payroll Assistant performs operations of the Payroll Department which are involved in the processing of time and earnings records of all employees, resulting in the biweekly distribution of payroll checks.


ESSENTIAL POSITION FUNCTIONS:

TECHNICAL

1.) Assists the Payroll Administrator with all relevant functions of payroll processing for all facilities owned or affiliated with Heritage Ministries.


2.) Assists tracking, maintaining, and the payout of all bonuses, including staffing, recruitment, and sign on bonuses.

3.) Stays current with polices and procedures, regulations, and proposed regulations which affect the payroll department. This will include several different facilities and states.

4.) Generates and distributes reports as needed utilizing UKG and Excel.

5.) Periodically reviews and understands all Policies and Procedures related to Payroll processing, including but not limited to, benefit time payments, employee status classifications, payments for employees on a LOA, and any policy directly related to payroll.

COMMUNICATION

1.) Maintains a professional relationship with all contacts, including but not limited to, Administrators, Team Leaders, Supervisors, and employees.

2.) Utilizes Management staff members as resources for department operations and practices.

3.) Serves as department resource advisor for payroll operations and practices.

4.) May serves as spokesperson for payroll matters and represents the corporation with agencies and other local organizations.

5.) Maintains strict confidentiality of information as it relates to residents, co-workers, and the business of Heritage Ministries.


6.) Acts as liaison for facility relations with the general public. Presents a service oriented philosophy reflecting the ministry of Heritage Ministries and conveys this to staff and residents.

7.) Interacts courteously with all employees, residents, family and general public. Promptly reports all complaints and concerns to supervisor.

8.) Utilizes e-mail and computer system to maximize communication, productivity and efficiency between departments, staff and supervisors.

9.) Seeks to improve professional competence through continuing education, association memberships and professional organization. Attends all required facility in-service programs and other various facility and department meeting, seminars, and conferences.


CONTINUOUS QUALITY IMPROVEMENT/SAFETY

1.) Actively participates in coordination of payroll services through departmental and appropriate staff committee meetings. May serve as chairperson of various committees.

2.) May assist in collaborating with other departments and agencies for resources and services to improve payroll services and department staff development with an emphasis on continuous quality improvement of payroll department services.

3.) Is knowledgeable and able to respond to building and facility emergencies according to established policy and procedure.

4.) Observes and follows all safety rules and regulations. Observes and reports safety hazards in a timely fashion. Uses facility provided safety equipment as required.

5.) Monitors work area for employee safety and resolves issues in a timely fashion.

GENERAL

1.) Observes and promotes resident's rights at all times.

2.) Adheres to work schedule by regular and punctual attendance.

3.) Supports and adheres to Heritage Ministries Mission, Vision, and CORE Values.

4.) Demonstrates a cooperative, courteous, and respectful image at all times while on duty or representing Heritage Ministries. Supports staff by assisting co-workers with a teamwork attitude.

5.) Observes and adheres to departmental and position control dress code guidelines.

6.) This job description is not intended to be all-inclusive. The Corporate Payroll Assistant will perform other duties as necessary.

Requirements

SUMMARY OF QUALIFICATIONS: Able to perform each of the essential position functions.

1.) High School diploma or GED/TASC required. Prefer Accounting Certificate or Associate Degree in Business or Accounting.


2.) Previous experience in bookkeeping or accounting a plus.

3.) Accuracy and attention to detail required.

4.) Ability to prioritize and coordinate tasks and assignments while working with little or no supervision at times.


5.) Ability to interact appropriately and professionally with staff, resident, vendors, volunteers, and the public in person and via the telephone.

6.) Ability to meet deadlines and handle stressful situations.

7.) An effective ability to read, write and speak the English language is required.

8.) Computer proficiency required, including Word, E-mail, and Excel. Timekeeping and UKG experience a plus.

9.) Ability to lift heavier items at various times as necessary. Ability to stand, sit, walk, bend, twist, stoop, squat, and engage in repetitive motion for extended periods of time.

10.) Must be able to meet health assessment requirements, including required testing and health documentation.