Dental Executive Assistant

Job Description

Job Description

Personal Assistant 20 hour per wkAnticipate. Organize. Simplify. Make Things Happen.

Are you the person who always has a plan, notices the details others miss, and genuinely enjoys making life easier for the people around you?

We’re looking for a highly organized, proactive, trustworthy, and energetic Personal Assistant who can help manage the many moving pieces of a busy professional and personal life.

This is a role for someone who doesn’t need to be told what to do at every step. You’re someone who can anticipate needs, solve problems, stay one step ahead, and bring calm and organization to a fast-paced environment.

As a Personal Assistant, you’ll provide day-to-day support across a variety of personal, administrative, organizational, and logistical responsibilities.

Every day may look a little different. One day you may be coordinating appointments and schedules, while the next you may be running errands, organizing a project, researching a purchase, or helping prepare for an event.

The ideal person is resourceful, discreet, dependable, and comfortable wearing many hats.

You’ll be trusted with important responsibilities, so integrity, confidentiality, and follow-through are essential.

We believe the right person is more than someone who can check boxes off a to-do list. We want someone who fits our culture and brings our core values to everything they do:

• Smart – You think ahead, find efficient solutions, and use good judgment.
• Engaging – You’re personable, positive, and comfortable interacting with a variety of people.
• Coachable – You’re open to feedback and always looking for ways to improve.
• Goal Oriented – You take ownership, prioritize effectively, and get things done.
• Client Centric – You understand that the people you support are at the center of what you do.
• Trustworthy – You are dependable, discreet, honest, and someone others can count on.
• Proud – You take pride in your work, your appearance, your communication, and the results you deliver.

Responsibilities may include, but are not limited to:

• Manage calendars, appointments, schedules, and reminders
• Coordinate personal and professional commitments
• Help prioritize daily tasks and competing demands
• Make phone calls, schedule appointments, and handle correspondence
• Research and coordinate travel, reservations, activities, and events
• Run errands and assist with personal tasks and projects
• Coordinate household or personal services as needed
• Organize documents, information, and important deadlines
• Assist with purchasing, returns, deliveries, and other logistics
• Help coordinate special events, gatherings, and projects
• Research options and present recommendations
• Communicate with vendors, service providers, businesses, and other contacts
• Anticipate needs and proactively address potential problems
• Keep track of follow-ups and make sure important tasks don't fall through the cracks
• Assist with other projects and responsibilities as needed

The ideal candidate is:

• Highly organized and detail oriented
• Proactive and able to anticipate what needs to happen next
• Trustworthy and discreet with confidential information
• A strong communicator
• Resourceful and an excellent problem solver
• Comfortable juggling multiple priorities
• Flexible and able to adapt when plans change
• Tech savvy and comfortable learning new systems
• Professional, polished, and personable
• Dependable and consistent
• Comfortable taking initiative without constant direction
• Someone who genuinely enjoys helping others
• Someone who takes pride in getting things right

Previous experience as a personal assistant, executive assistant, office manager, coordinator, or in another highly organized support role is a plus.

We believe that great people never stop learning.

Our team participates in quarterly training opportunities designed to strengthen communication, organization, leadership, and professional development. We also provide leadership development opportunities for team members who want to grow their skills and take on additional responsibility.

We want this to be more than a job. We want it to be an opportunity to grow your skills, build trust, and become an invaluable part of the team.

Success in this role means:

The calendar is organized.
The details are handled.
Deadlines don't get missed.
Problems are solved before they become bigger problems.
The people you support have more time and less stress.
And you can be trusted to make things happen.

If you’re someone who loves organization, variety, problem-solving, and making other people’s lives easier , we’d love to meet you.

If you’re smart, engaging, coachable, goal oriented, client centric, trustworthy, and proud of the work you do, this could be the perfect opportunity for you.

Bring your energy, initiative, and organizational superpowers—and help us make every day run a little smoother.

• $20-$28/hour